Download signNow app
4.7 / 5 rating on

DS 64 Form (2018) (2)

Use a Ds 64 Form 2018 template to make your document workflow more streamlined.

What DS 64 Form is and does

DS 64 Form (2018) (2) is the U.S. Department of State statement used to report a lost or stolen passport. It records the applicant’s identity, passport information, loss or theft circumstances, and signature for the related passport process. A preparer can upload the PDF to signNow, review detected fields, route the signature, and preserve the completed form with an audit trail. Electronic completion does not by itself replace Department of State instructions, identity checks, photographs, fees, or any required in-person submission.

Key features for DS 64 Form

signNow organizes the DS 64 Form workflow around accurate field completion, signer attribution, controlled sharing, and preservation of the completed passport-loss statement.

Field detection

Upload the DS 64 PDF and use detected fields to organize passport-loss details, dates, identifying information, and signature areas before sending the document for completion.

Signature routing

Assign the applicant’s signature field and send the prepared statement through a controlled signing workflow, reducing manual handoffs when the form must be reviewed remotely.

Audit trail

Capture access, signing, and completion events in an audit trail that helps show when the DS 64 Form was handled and completed.

Signer controls

Use signer authentication options appropriate to the sensitivity of passport information, including two-factor authentication or identity verification where configured.

Record preservation

Keep the completed DS 64 Form and certificate of completion together so the statement can be reviewed alongside the related passport replacement materials.

Mobile access

Access the workflow from signNow mobile apps when an applicant or authorized preparer needs to review or complete the form away from a desktop.

How DS 64 Form works

Complete the passport-loss statement by preparing the form, assigning required fields, collecting the signature, and preserving the completed record.

  • Upload form: Upload the DS 64 Form PDF
  • Review fields: Auto-detect and review fillable fields
  • Send document: Send required signature fields securely
  • Preserve record: Store the completed form and audit trail

Quick steps for DS 64 Form

Use this sequence to prepare the DS 64 Form, collect the required signature, and retain evidence of completion.

  • Upload form:

     Upload the DS 64 PDF

  • Check fields:

     Review auto-detected fields and labels

  • Add signature:

     Assign the applicant’s signature field

  • Complete record:

     Send, sign, and save the completed copy
be ready to get more
Get legally-binding signatures now!
Start free trialRequest a call
  • Best ROI. Our customers achieve an average 7x ROI within the first six months.
  • Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
  • Intuitive UI and API. Sign and send documents from your apps in minutes.

Inside a DS 64 Form audit trail

A signNow audit trail records who accessed, signed, and completed the DS 64 Form, creating a reviewable history separate from the form’s narrative fields.

01

Authenticate signer:

 Email-link or configured authentication records the signer’s access event.
02

Capture timestamp:

 The audit trail records signing date, time, and document actions.
03

Record document history:

 The completed PDF receives a document history tied to signing events.
04

Seal record:

 Tamper-evident controls help show whether the signed record changed.
05

Link signer evidence:

 The certificate of completion connects signer identity and actions.
06

Export audit trail:

 Authorized users retrieve or export the audit trail for retention.

Recommended DS 64 Form setup

Prepare DS 64 Form with controlled access, an attributable signature, a preserved audit trail, and retention aligned with Department of State instructions.

SettingRecommendation
Authentication methodTwo-factor authentication for passport data
Signature typeElectronic signature with completion certificate
Audit trailRetain access and signing events
Document retentionFollow Department of State instructions
EncryptionTLS 1.2/1.3 and AES-256

Find and fill out the correct ds 64 2008 form

airSlate SignNow helps you fill in and sign documents in minutes, error-free. Choose the correct version of the editable PDF form from the list and get started filling it out.

VersionsForm popularityFillable & printable
DS-64 20184.8 Satisfied (4838 Votes)
DS-64 20154.7 Satisfied (244 Votes)
DS-64 20134.6 Satisfied (1423 Votes)
DS-64 20034.8 Satisfied (3733 Votes)

Security controls for DS 64 Form

Transit encryption:

 TLS 1.2/1.3 protects data in transit

Stored encryption:

 AES-256 protects stored document data

Control assurance:

 SOC 2 Type II certification supports controls

Security management:

 ISO 27001 certification supports security management

Privacy compliance:

 GDPR compliance addresses personal-data handling

U.S. e-signature:

 ESIGN and UETA compliance supports electronic records

Platform requirements for DS 64 Form

Prepare DS 64 Form (2018) (2) in signNow using Chrome, Firefox, Safari, or Edge on Windows or macOS. signNow also provides mobile apps for iOS and Android, allowing authorized users to review and complete the workflow from supported mobile devices.

  • Supported browsers Chrome, Firefox, Safari, Edge
  • Desktop systems Windows and macOS desktop access
  • Mobile systems iOS and Android mobile apps

Organizations handling passport information should use managed Windows, macOS, iOS, or Android devices, current browser security updates, and controlled account access. Teams may also configure API access, SSO provisioning, and stronger signer authentication when their document-handling policy requires centralized administration or additional identity evidence.

Challenges when preparing DS 64 Form

  • Uploading an outdated DS 64 version can omit fields or instructions required for the applicant’s current passport replacement process.
  • Leaving the passport number, issuance date, or loss location blank can make the statement incomplete for review.
  • Sharing the completed form with unintended recipients can expose passport identifiers, birth information, and travel-document details.
  • Collecting an electronic signature without required consent or identity procedures can weaken evidence of signer attribution.

Best practices for DS 64 Form

Accurate identity details, a clear loss narrative, and careful record handling reduce avoidable delays when preparing DS 64 Form (2018) (2).

Verify identifying information before sending

Use the applicant’s current legal name, date of birth, and identifying passport details exactly as they appear on supporting records. Check every entry before sending the DS 64 Form for signature, because inconsistencies can delay review of the loss or theft report.

Record the loss circumstances precisely

Describe when and where the passport was lost, stolen, or last seen using specific facts. Avoid guesses, unexplained abbreviations, or conflicting dates that could make the statement difficult for the Department of State to evaluate.

Preserve the completed record securely

Keep the completed DS 64 Form with its supporting documents and signing history. Export the audit trail after completion, restrict access to authorized personnel, and use a retention policy that matches the related passport application.

Check the related passport procedure

Confirm whether the DS 64 Form accompanies a DS-11 or DS-82 submission and follow current Department of State instructions. Electronic completion does not replace any required identity checks, photographs, fees, or in-person submission steps.

DS 64 Form troubleshooting

These answers address field detection, signer identity, submission limits, audit evidence, access controls, and security settings for DS 64 Form (2018) (2).

Upload the current DS 64 PDF again and review signNow’s detected fields before sending. If a field is missing, add it manually and verify that the applicant’s name, passport details, loss information, and signature area match the source form.

The signNow Business plan includes legally binding eSignatures and audit trails. For stronger controls, configure two-factor authentication or use a plan and setup that supports the organization’s required signer-authentication process. The audit trail should remain with the completed form.

signNow supports electronic records under ESIGN and UETA, but those frameworks do not decide every Department of State submission requirement. Check current passport instructions to determine whether the completed DS 64 must accompany another form or be submitted through a specified channel.

Use signNow’s audit trail and certificate of completion to review access, timestamps, and signing events. Restrict document permissions, export the history, and preserve it with the completed DS 64 rather than relying on an email thread alone.

The Business Premium plan includes bulk send, but a DS 64 statement contains individual passport information and should be routed only to the intended applicant or authorized recipient. Do not use bulk distribution where individualized access is required.

signNow encrypts data in transit with TLS 1.2/1.3 and at rest with AES-256. Its SOC 2 Type II and ISO 27001 certifications describe security controls, but your organization still must limit access and follow its passport-data handling policy.

ROI at a Glance

Key performance indicators that demonstrate SignNow's proven track record.

28M+Documents signed
13+Years in business
4.6/5Average G2 rating

BE READY TO GET MORE

Get this form now!

If you believe that this page should be taken down, please follow our DMCA take-down process.