40 Hour Driving Log Filled Out Form

Use a 40 Hour Driving Log Filled Out template to make your document workflow more streamlined.

What this 40 hour driving log does

The 40 Hour Driving Log Filled Out Form is a record used to document a driver’s stated 40-hour driving period and obtain the required completion or signature. It is not, by itself, a universal federal filing form or proof of compliance with every transportation rule. The person preparing it should follow the employer’s instructions and applicable state or industry requirements. With signNow, upload the form, review detected fields, add recipients, send it for signature, and retain the completed PDF with its audit trail.

How signNow handles this form

The workflow keeps preparation, signer routing, execution, and record preservation in one documented sequence.

Upload: Upload the driving-log PDF to signNow.
Prepare: Review detected fields and place missing fields.
Route: Send the log to the designated driver.
Preserve: Store the signed record with its audit trail.

How to complete the driving log

Use this sequence to prepare, route, sign, and preserve the 40 Hour Driving Log Filled Out Form in signNow.

Upload form:
Upload the 40 Hour Driving Log Filled Out Form PDF to signNow.
Check fields:
Review detected fields and add missing signature or date fields.
Send request:
Add the driver’s email address and send the signing request.
Store records:
Review the signed PDF and retain its audit trail.

Setting	Recommendation
Authentication method	Email link with SMS verification
Signature type	Typed or drawn electronic signature
Audit trail	Retain certificate of completion
Document retention	Follow the employer’s written policy
Encryption	TLS 1.2/1.3 and AES-256

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Field preparation

Upload the driving-log PDF and review automatically detected fields before sending it to the designated signer.

Remote signing

Route the completed log by email or signing link without requiring the driver to print the document.

Audit evidence

Capture signer actions, timestamps, and document history in an audit trail accompanying the signed record.

Mobile access

Use mobile apps to let drivers review and sign the log from a phone or tablet.

Record storage

Store the finished PDF and completion evidence in a controlled document workflow.

System connection

Connect signNow with Google Drive, Box, or another supported integration for downstream filing.

Connect driving logs to business systems

Connect signNow with Salesforce, NetSuite, Microsoft 365, Google Drive, Box, or Procore to route completed driving logs and preserve records in established workflows.

Signer authentication options

Signer identity:

Email link authentication

Second factor:

SMS OTP verification

Identity proofing:

ID verification

Certificate option:

PKI certificates

Certificate format:

X.509 certificates

Session control:

Session timeouts

Prepare the document

Complete the fields shown on the 40 Hour Driving Log Filled Out Form and check entries against the source driving record.

Deliver to signer

Send the prepared log from signNow by email or provide a signing link to the designated driver.

Await signer review

The driver reviews the displayed entries and signs when available; signNow records the signing event and timestamp.

Complete and archive

Download the completed PDF and audit trail, then archive them under the employer’s written policy.

Retention rules depend on record use

A driving log does not have one universal retention period; apply the rule governing the record’s actual business purpose.

Three years for tax records

Keep federal tax records three years from filing only when this log is part of that tax record; IRC §6501(a) governs the tax record, not the driving log itself.

Six years for HIPAA records

Keep records six years when a covered healthcare workflow makes HIPAA applicable; 45 CFR §164.530(j) governs those records.

Later of three years or one year

Keep employment eligibility records under the Form I-9 rule only when this log is part of that record; 8 CFR §274a.2(b)(2)(i)(A) specifies three years after hire or one year after termination, whichever is later.

Three years for payroll records

Keep covered payroll records three years under 29 CFR §516.5 when the driving log is part of the employer’s payroll record.

Five years for injury records

Keep OSHA injury records five years following the reporting year under 29 CFR §1904.33 when the log documents a recordable injury.

Recordkeeping practices for driving logs

Preserve the signed form with evidence of execution while applying only the retention rule that actually governs the record.

Export the signed log and audit trail

Keep the completed log, certificate of completion, and audit trail together. The audit trail records actions, timestamps, and signer information needed to explain how the electronic record was executed. Apply the employer’s written retention policy and any applicable transportation or state requirement.

Restrict archived driving-log access

Store the final PDF and audit evidence in access-controlled storage. Google Drive, Box, and Egnyte are available signNow integrations, but administrators remain responsible for permissions, backups, and deletion controls.

Match retention to the record

Do not apply a tax, healthcare, or employment retention period unless the record actually belongs to that regulated workflow. For example, HIPAA’s six-year rule under 45 CFR 164.530(j) applies to covered records, not every driving log.

Verify entries before archival

Review the completed form against the source log before archiving. Confirm that the driver, dates, hours, and signatures shown on the document are accurate rather than relying only on automatic field detection.

Privacy and disclosure pitfalls

The completed log may expose a driver’s address, phone number, or employment information when recipients receive the full signed PDF.
A recipient may sign without reviewing every entry if field labels, required fields, or signing instructions are unclear.
Shared links can reach unintended recipients when administrators do not restrict distribution, verify signer identity, or remove obsolete access.
Keeping only the signed PDF without its audit trail can weaken evidence about signer identity, timestamps, and document history.

Troubleshooting the 40 hour driving log

Resolve signing, field-detection, plan-limit, and recordkeeping questions before distributing the 40 Hour Driving Log Filled Out Form.

Business plan users can upload the driving log, place fields, and send it for signature. Audit trails support ESIGN and UETA recordkeeping, but any employer or state retention rule still applies.

The Business plan includes templates, audit trails, and mobile apps at $8 per user per month when billed annually. Business Premium adds bulk send at $15 per user per month annually.

The Business plan includes 100 signature invites per user each year, with overage fees. Enterprise adds advanced signer authentication, while Site License uses $1.50 signature invites.

A typed or drawn signature can support an electronic record when intent, consent, attribution, and retention are established. ESIGN and applicable state UETA or New York ESRA govern the transaction.

If a field is not detected, upload the original PDF again and place the missing field manually. Review every field before sending because signNow cannot determine the form’s operational requirements.

Use signNow’s mobile apps to review or sign the driving log. If the record contains health information, HIPAA compliance requires a business associate agreement and appropriate organizational controls.

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