Pr 1391

Use a Pr 1391 2013 template to make your document workflow more streamlined.

What Pr 1391 is and how it works

Pr 1391 is a designated form that can be prepared, reviewed, signed, and retained as an electronic business record when the transaction permits electronic execution. With signNow, a sender uploads the document, detects or places fillable fields, assigns signer roles, and sends the form for completion. Each signer reviews the displayed content, provides the required signature or initials, and receives a completed copy. The resulting record can include an audit trail documenting identity, timestamps, actions, and document history.

Small businesses

A small U.S. business can use Pr 1391 for a defined approval or acknowledgment workflow when the document does not require notarization, personal appearance, or a government portal. The sender can prepare reusable fields, identify each signer, and retain the completed record with its audit evidence.

Enterprise teams

An enterprise legal, finance, or operations team can route Pr 1391 through controlled workspaces with assigned roles and administrator permissions. Teams should confirm the form’s issuing authority, filing destination, and retention schedule before treating a signed copy as the final official record.

Authenticate signer:

Record the authentication event linked to the signer identity.

Capture timestamp:

Capture the signing time and related transaction timestamp.

Hash document:

Associate the completed Pr 1391 with document integrity data.

Seal document:

Seal the completed record against unnoticed alterations.

Log activity:

Record signer actions, access events, and workflow history.

Export evidence:

Retrieve and export the audit trail with the signed form.

Setting	Recommendation
Authentication method	Email verification with SMS OTP
Signature type	Typed or drawn electronic signature
Audit trail	Export with every completed Pr 1391
Document retention	Three years from filing for tax records
Encryption	TLS in transit and AES-256 at rest

Security for Pr 1391 records

TLS protection:

Encrypts data in transit

AES-256 encryption:

Encrypts stored documents

SOC 2 Type II:

Independent controls report

ISO 27001:

Information security certification

HIPAA with BAA:

Health information safeguards

ESIGN and UETA:

Electronic signature compliance

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Integrations for Pr 1391 workflows

Connect Pr 1391 workflows with CRM, ERP, cloud storage, and productivity systems to route documents, preserve records, and reduce manual reentry.

Platform requirements for Pr 1391

Pr 1391 can be prepared through supported desktop browsers, including Chrome, Firefox, Safari, and Edge, on Windows or macOS. signNow mobile apps support iOS and Android for reviewing and signing documents. Secure connections use TLS, while mobile availability depends on the installed signNow app and operating system support.

Browser support Chrome, Firefox, Safari, Edge
Desktop systems Windows and macOS desktops
Mobile access iOS and Android mobile apps

Organizations handling Pr 1391 should use managed Windows, macOS, iOS, or Android devices, control account access through administrator settings, and review API or SSO requirements before deployment. Regulated workflows should also confirm signer authentication, audit-trail export, and certificate or long-term-validation settings required by their internal policy.

Find and fill out the correct pr 1391

airSlate SignNow helps you fill in and sign documents in minutes, error-free. Choose the correct version of the editable PDF form from the list and get started filling it out.

Versions	Form popularity	Fillable & printable
*2013 FHWA-1391 [2013-09] 2013	4.8 Satisfied (13458 Votes)

Retention periods for Pr 1391 records

Keep completed Pr 1391 records according to the underlying record category, applicable federal rule, and any longer state requirement.

Three years from tax return filing

IRS IRC §6501(a) governs federal tax records; retain longer when statutory exceptions apply.

Six years for major understatements

IRS IRC §6501(a) uses six years when income understatement exceeds 25 percent.

Six years for HIPAA records

HIPAA 45 CFR §164.530(j) governs records containing protected health information.

Three years for payroll records

29 CFR §516.5 requires covered payroll records to remain available for three years.

Five years for injury records

29 CFR §1904.33 requires covered injury records for five years following the incident year.

Recordkeeping practices for Pr 1391

Use a documented records process for Pr 1391 that connects the completed form, audit evidence, retention rule, and controlled archival location.

Classify the completed record first

Apply the retention period for the underlying record, not merely the date the Pr 1391 signature was completed. For federal tax records, use three years from filing under IRC §6501(a), subject to longer statutory exceptions and applicable state requirements.

Preserve the audit trail with Pr 1391

Export the completed Pr 1391 together with its audit trail, certificate of completion, signer actions, timestamps, and authentication details. Store both files in a controlled repository so the record can be reproduced during an audit or dispute.

Restrict access to signed records

Limit access to completed Pr 1391 files using named users, role-based permissions, and administrator review. Remove access when responsibilities change, and avoid sending sensitive records through unmanaged personal email or shared folders.

Document authorized disposal decisions

Review stored Pr 1391 records against the applicable federal rule and state schedule before deletion. Document the approval, deletion date, and retention basis so the organization can explain its records-management decision.

State rules and document exclusions

Required notarization

Signature may be invalid

Wills and codicils

Document may be excluded

Family law documents

Court filing may be rejected

Real-estate deeds

Deed may be unrecordable

Privacy and disclosure pitfalls

Personal identifiers copied into an unrestricted Pr 1391 file can expose sensitive information beyond the intended recipient.
Missing electronic consent evidence can weaken the record showing that a signer agreed to use an electronic Pr 1391.
Unrestricted workspace permissions can let unauthorized users view, download, or forward completed Pr 1391 records.
Sending the wrong Pr 1391 version can produce incomplete fields, mismatched signatures, or avoidable rework.

Why teams look for DocuSign alternatives

Organizations seek alternatives when they need different pricing models, stronger native automation, simpler bulk affidavit workflows, or more flexible identity-verification options than those available in a legacy envelope-based vendor.

Pr 1391 signing and compliance questions

These answers address document preparation, electronic signing, retention, authentication, and submission limits for Pr 1391 workflows.

Upload the correct Pr 1391 file and confirm that detected fields match the document before sending. signNow supports reusable templates, but the sender remains responsible for checking the form version, required fields, signer order, and destination requirements.

A signNow audit trail can document signer actions, timestamps, and transaction history. Under ESIGN and UETA, enforceability also depends on intent, consent, attribution, and the ability to retain and reproduce the electronic record.

Use signNow’s authentication options, including two-factor methods where configured, when the business needs stronger evidence linking a signer to the completed Pr 1391. Confirm whether the recipient or governing authority requires a specific identity process.

The Business plan includes legally binding eSignatures, audit trails, templates, mobile apps, ISO 27001, and SOC 2 Type II. Compare the workflow with the organization’s retention, authentication, and integration requirements before selecting a plan.

HIPAA applies to protected health information, not every Pr 1391. If the form contains PHI, signNow identifies HIPAA compliance as requiring a BAA; the organization must also apply its own privacy and access controls.

A signed electronic copy does not replace a required government filing, notarization, personal appearance, or excluded document process. Confirm the receiving agency’s instructions before relying on signNow as the final submission method.

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