Sc Resale Certificate Form (2018)

Use a Sc Resale Certificate Form 2018 template to make your document workflow more streamlined.

What the South Carolina resale certificate does

The Sc Resale Certificate Form (2018) is used by a South Carolina purchaser to document a tax-exempt purchase of goods intended for resale. The purchaser identifies the business, describes the property or type of merchandise, and certifies that it will be resold rather than used personally. The purchaser gives the completed certificate to the seller, who keeps it with transaction records; it is not generally sent with a state tax return. South Carolina Department of Revenue guidance and state law determine when the exemption applies, so the purchaser should provide accurate registration information and use the certificate only for qualifying resale purchases.

Who uses this resale certificate

The form is most useful to South Carolina businesses purchasing inventory that they will sell to customers rather than consume themselves.

South Carolina retailers use the certificate when buying inventory for resale, documenting purchaser details and merchandise descriptions before providing the record to a wholesaler or other seller.
Online merchants and marketplace sellers use it to organize recurring inventory purchases, send certificates remotely, and preserve signed records alongside invoices for accounting review.
Purchasing teams at multi-location businesses use reusable signNow templates to standardize certificate collection while assigning authorized staff to review each South Carolina resale transaction.

How the resale certificate works

The certificate connects the purchaser’s resale claim with the merchandise and seller transaction.

Identify purchaser: Identify the purchaser’s business and South Carolina tax details.
Describe goods: Describe merchandise acquired for resale, not personal or operational use.
Certify purchase: Sign and date the completed certificate for the seller.
Preserve evidence: Retain the signed record with the related transaction documents.

Complete the certificate in signNow

Follow these actions to prepare the South Carolina certificate and preserve evidence of its completion.

Upload form:
Upload the Sc Resale Certificate Form (2018) PDF into signNow and open it in the document editor.
Place fields:
Let signNow detect fillable areas, then place or correct purchaser, merchandise, date, and signature fields.
Send certificate:
Add the purchaser as signer, review the South Carolina resale details, and send the certificate for completion.
Store record:
Download or store the signed certificate with its completion record and related purchase documentation.

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Purchaser details

Capture the purchaser’s business details and resale purpose in one document that the seller can associate with the transaction.

Goods description

Record the merchandise category or description supporting the South Carolina resale claim without relying on a separate email explanation.

Electronic signature

Collect the purchaser’s signature and date electronically when the parties accept electronic records under applicable law.

Controlled delivery

Send the completed certificate to a seller through a controlled workflow instead of circulating untracked attachments.

Audit evidence

Keep the signed certificate with its audit trail and related transaction record for later internal review.

Reusable template

Use a reusable signNow template for recurring South Carolina resale purchases while reviewing fields before each transaction.

Avoidable South Carolina certificate mistakes

Leaving the purchaser’s South Carolina tax registration information incomplete can make the certificate difficult for the seller to evaluate and retain.
Describing merchandise vaguely may prevent the seller from connecting the certificate to the specific goods purchased for resale.
Using a resale certificate for equipment, supplies, or personal-use items can undermine the claimed exemption and create tax exposure.
Failing to give the seller a completed certificate before or during the transaction leaves the seller without supporting exemption documentation.

Find and fill out the correct sc resale certificate 2016 form

airSlate SignNow helps you fill in and sign documents in minutes, error-free. Choose the correct version of the editable PDF form from the list and get started filling it out.

Versions	Form popularity	Fillable & printable
SC DoR ST-8A 2018	4.8 Satisfied (8671 Votes)
SC DoR ST-8A 2015	4.7 Satisfied (1215 Votes)

Setting	Recommendation
Authentication method	Email verification with SMS OTP
Signature type	Typed or drawn electronic signature
Audit trail	Capture timestamps and signer activity
Document retention	Three years from filing under IRC §6501(a)
Encryption	AES-256 at rest and TLS 1.2/1.3 in transit

Retention periods for supporting records

Keep the certificate with transaction and tax records for the applicable federal and South Carolina period.

Three years from filing

Retain federal tax-supporting records under IRC §6501(a), generally three years from filing.

Six years after filing

Retain records six years when a return understates gross income by more than 25% under IRC §6501(e).

Indefinitely for fraud

Retain records indefinitely when fraud is involved under IRC §6501(c).

Indefinitely without return

Retain records indefinitely when no federal return was filed under IRC §6501(c).

State period may exceed federal

Review South Carolina requirements because state retention periods can exceed federal periods.

Best practices for this certificate

Accuracy matters because the certificate documents a specific South Carolina resale claim tied to a purchaser, seller, and merchandise transaction.

Review every certificate field

Check every purchaser field before sending. Confirm the business name, address, South Carolina tax information, merchandise description, signature, and date match the transaction and the purchaser’s resale purpose.

Describe the merchandise clearly

Describe resale merchandise precisely enough for the seller to connect the certificate with the purchase. Avoid copying a broad category when the invoice identifies particular goods, quantities, or product lines.

Limit the exemption claim

Separate resale purchases from operational or personal-use purchases. Do not apply this certificate to equipment, supplies, or other property the purchaser will consume or use rather than resell.

Preserve the completed record

Give the signed certificate to the seller and preserve the final PDF, audit trail, and related invoice. Apply the applicable South Carolina and federal retention rules before deleting records.

Authenticate signer:

Confirm the signer through the configured email or SMS authentication event.

Timestamp activity:

Capture the exact time each certificate action occurs.

Hash document:

Record document changes and signing events in the history.

Seal record:

Seal the completed record so later changes become detectable.

Retrieve audit trail:

Export the signed certificate and completion evidence for retention.

Link transaction:

Match the exported record to the related invoice and seller.

Features	signNow	DocuSign	Adobe Sign	PandaDoc	Dropbox Sign
Starting annual price	$8/user/month	Not verified	Not verified	Not verified	Not verified
Free trial availability	7 days, no card	Not verified	Not verified	Not verified	Not verified
Bulk send support	Business Premium plan	Not verified	Not verified	Not verified	Not verified
Audit trail availability	Business plan included	Not verified	Not verified	Not verified	Not verified
HIPAA compliance	Available with BAA	Not verified	Not verified	Not verified	Not verified

Troubleshooting South Carolina resale certificates

These answers address field detection, signing, plan selection, electronic records, and the limits of workflow automation for this certificate.

Upload the Sc Resale Certificate Form (2018) to signNow, review the detected fields, and manually correct any field boundaries before sending. Auto-detection assists with placement but does not verify South Carolina tax eligibility or the purchaser’s answers.

The Business plan includes legally binding eSignatures, audit trails, templates, and mobile apps at $8 per user per month when billed annually. Business Premium adds bulk send at $15 per user per month annually if multiple certificates require distribution.

A signNow audit trail records signing activity and supports document history, but it does not replace the certificate’s substantive tax information. Confirm the purchaser’s South Carolina details and resale purpose before relying on the completed record.

ESIGN and UETA generally recognize electronic signatures when intent, consent, attribution, and record retention requirements are satisfied. Confirm the seller accepts an electronic certificate and preserve a reproducible signed record with its audit trail.

If a signer cannot open the email, resend the invitation or provide a controlled signing link. Ask the signer to verify the recipient address and use a supported browser or signNow mobile app before changing certificate content.

Use signNow’s template only after confirming that recurring purchases use the same required fields. A template can standardize collection, but it cannot determine whether particular goods qualify for South Carolina resale treatment.

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