Virgin Pulse Form

Use a Virgin Pulse template to make your document workflow more streamlined.

What Virgin Pulse Form does

Virgin Pulse Form is a digital document used to collect information, acknowledgments, or signatures within a health and wellness workflow. With signNow, an organization uploads the form, reviews automatically detected fillable fields, assigns each field to the appropriate signer, and sends the document by email or signing link. Signers complete the assigned fields and sign electronically. signNow then returns the completed file with an audit trail that records the signing activity. If the form contains protected health information, the organization must apply HIPAA requirements and maintain the required BAA.

Healthcare

Healthcare organizations can route wellness acknowledgments, consent records, and participant forms through signNow while applying HIPAA controls when protected health information is involved.

Employers

Employers and benefits teams can send employee wellness forms, acknowledgments, and related internal records through defined signer workflows with retained completion evidence.

Organizations that use Virgin Pulse Form

Virgin Pulse Form is most useful when a defined organization needs repeatable completion, signature routing, and documented custody of submitted records.

Healthcare wellness providers use Virgin Pulse Form to collect participant acknowledgments or health-related information, with HIPAA safeguards and a BAA where protected health information is involved.
Financial-services teams use Virgin Pulse Form to collect approvals, tax-related details, or payment documentation, preserving signer evidence and routing completed records to controlled storage.
Enterprise human-resources departments use Virgin Pulse Form for employee wellness acknowledgments and internal forms, using templates, permissions, and audit trails across distributed teams.

How Virgin Pulse Form works

The signNow workflow converts the Virgin Pulse Form file into a routed, trackable signing request with a preserved completion record.

Upload form: Upload the Virgin Pulse Form PDF to signNow.
Check fields: Review detected fields and add missing inputs.
Route signing: Assign recipients and send for signature.
Archive record: Store the signed form with its audit trail.

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Setting	Recommendation
Authentication method	Email verification with stronger authentication when required
Signature type	Electronic signature with recorded signer intent
Audit trail	Retain the completed audit trail with the form
Document retention	Apply six years for HIPAA documentation
Encryption	TLS 1.2/1.3 in transit and AES-256 at rest

Authenticate signer:

Confirm the signer’s email or configured authentication factor before opening the form.

Capture timestamp:

Record the signing event with its timestamp and action history.

Seal evidence:

Protect the completed document through signNow’s audit evidence and document history.

Verify completion:

Review the final Virgin Pulse Form against the recorded signer actions.

Export record:

Export the audit trail with the completed document for retention.

Control access:

Restrict stored copies to authorized users and systems.

Integrations for Virgin Pulse Form workflows

Connect Virgin Pulse Form records with Salesforce, NetSuite, Microsoft 365, Google Drive, Box, and Procore to coordinate signing, storage, and business processing.

Platform requirements for Virgin Pulse Form

Complete Virgin Pulse Form in a current Chrome, Firefox, Safari, or Edge browser on Windows or macOS. signNow also provides mobile apps for iOS and Android, with encrypted connections using TLS 1.2 or TLS 1.3.

Web browsers Chrome, Firefox, Safari, and Edge
Desktop systems Windows and macOS desktops
Mobile access iOS and Android mobile apps

Organizations should manage signing devices, access permissions, and identity controls centrally. Teams requiring API access, SSO provisioning, or regulated workflows should confirm the selected signNow plan supports those controls before deploying Virgin Pulse Form at scale.

Security for Virgin Pulse Form data

Data encryption:

TLS 1.2/1.3 and AES-256

Security reporting:

SOC 2 Type II certified

Information security:

ISO 27001 certified

Health data:

HIPAA compliant with BAA

Electronic signatures:

ESIGN and UETA compliant

Privacy controls:

GDPR compliant controls

Retention periods for signed form records

Choose the retention rule that matches the information captured in your Virgin Pulse Form workflow and applicable business records.

Six years for HIPAA records

HIPAA 45 CFR 164.530(j) requires covered entities to retain required documentation for six years.

Three years for tax records

IRC §6501(a) generally allows three years from filing for federal tax records.

Three years after hire or one year

8 CFR §274a.2(b)(2)(i)(A) requires Form I-9 records for the later applicable period.

Three years for payroll records

29 CFR §516.5 requires covered payroll records to remain available for three years.

Five years for injury records

29 CFR §1904.33 requires OSHA injury and illness records for five years.

Record-keeping practices for signed forms

Preserve the signed Virgin Pulse Form, its audit evidence, and access history according to the record category and governing authority.

Map retention to record purpose

Apply the retention period tied to the record’s purpose, not merely the form name. For HIPAA documentation, use six years under 45 CFR §164.530(j); for federal tax records, apply IRC §6501(a) and any applicable exception.

Export the audit trail with records

Export the completed Virgin Pulse Form and its signNow audit trail together. Preserve signer identity evidence, timestamps, actions, and the final document so the record remains understandable outside the sending workflow.

Restrict access to health information

Store signed health or wellness information in access-controlled systems. HIPAA-covered organizations should maintain the required BAA and limit access according to workforce responsibilities and minimum-necessary handling practices.

Review state retention requirements

Document the retention decision and review state requirements before deletion. Federal periods may not control every business record, and California, New York, and other jurisdictions can impose longer industry-specific requirements.

Risks from mishandling signed forms

Weak signer evidence

Signer attribution disputed

Missing completion record

Audit trail unavailable

Excessive permissions

Unauthorized access disclosed

Premature deletion

Required retention period missed

Virgin Pulse Form troubleshooting questions

Resolve import, signer, compliance, and plan questions before sending a Virgin Pulse Form for completion.

Upload the Virgin Pulse Form PDF again and confirm the file opens normally before placing fields. signNow Business supports templates and audit trails, while OCR or auto-detection may require manual field review after import.

Use signNow’s required-field controls and preview mode to confirm every Virgin Pulse Form signer field is assigned. Business Premium adds bulk send, but it does not replace checking each recipient’s field mapping.

For health information, confirm the organization has the required HIPAA Business Associate Agreement and configure access carefully. signNow identifies HIPAA compliance as requiring a BAA; the form itself does not establish HIPAA compliance.

A completed Virgin Pulse Form can be supported by signNow’s audit trail, which records signing activity and timestamps. Under ESIGN and UETA, enforceability also depends on intent, consent, attribution, and retained reproducible records.

Business Premium includes bulk send and quick invite links, while Enterprise adds advanced signer authentication. Select the plan based on recipient volume and identity requirements rather than assuming every plan has identical controls.

The seven-day signNow free trial requires no credit card. For ongoing Virgin Pulse Form workflows, paid plans include unlimited users, while subscription plans include 100 signature invites per user annually and may charge overages.

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