Unanimous Written Consent Form
Use a Unanimous Written Consent template to make your document workflow more streamlined.
What a unanimous written consent does
A Unanimous Written Consent Form records every required owner’s or director’s approval without holding a meeting. It identifies the entity, describes the proposed corporate action, states the approval date, and captures each authorized signature. Under state entity law and the company’s governing documents, the consent can document decisions such as appointments, contracts, financing, or other approved actions. ESIGN, 15 U.S.C. ch. 96, and applicable state electronic-transactions law can support electronic execution when intent, consent, attribution, and record retention requirements are satisfied. Confirm authority under the entity’s state law before signing.
Who uses this consent form
Corporations and LLCs
Corporations use the form to document unanimous director or shareholder approval for specific corporate actions, while LLCs use comparable consent records under their operating agreements and state law.
Governance participants
Counsel, founders, and administrators use the form for approvals involving appointments, contracts, financing, or governance actions requiring a documented unanimous decision.
Businesses that use written consent
The form is most useful when an entity needs documented unanimous approval without convening every required decision-maker in one place.
Solo practitioners can document a single-member LLC’s approval of a contract, banking action, or appointment without scheduling a meeting, while retaining a dated governance record for the company’s files. Growing corporations use unanimous consents for board or shareholder actions when every required approver is available remotely, creating a signed record that can accompany resolutions, financing files, or organizational minutes. Enterprise legal and governance teams use reusable signNow templates, delegated sending, and audit trails to route entity-specific approvals while maintaining controlled access across subsidiaries and authorized signers.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
Complete the consent form online
Prepare the corporate action, upload the consent, assign every required signer, and preserve the completed record.
Upload document:
Upload the completed unanimous written consent document. Check fields:
Review detected fields and add missing signature fields. Assign signers:
Assign each director or member as a signer. Complete consent:
Send, collect signatures, and download the completed record.
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Inspect the consent audit trail
The audit trail documents the technical events behind each director’s or member’s approval, separate from preparing the corporate consent itself.
Authenticate signer:
Capture timestamps:
Hash document:
Seal record:
Track approvals:
Retrieve evidence:
Recommended consent workflow setup
Use a controlled signing workflow that identifies each approver, records corporate authorization, and preserves the completed consent with its audit evidence.
| Setting | Recommendation |
|---|---|
| Authentication method | Email verification with SMS OTP |
| Signature type | Legally binding electronic signature |
| Audit trail | Export completed signer history |
| Document retention | Apply entity records policy |
| Encryption | TLS 1.2/1.3 and AES-256 |
Features for unanimous approvals
A signNow workflow connects the form’s corporate approval details with signer routing, completion evidence, and controlled record storage.
Field detection
Upload the prepared consent and use detected fields to place signatures, dates, and required acknowledgments without rebuilding the corporate approval record.
Signer routing
Route one consent to every required director, shareholder, member, or manager and monitor completion without relying on separate email threads.
Audit trail
Capture signer actions, timestamps, and document history in an audit trail that supports later review of the unanimous approval.
Secure record
Save the completed form and supporting evidence as a readable PDF for the entity’s governance or transaction records.
Reusable templates
Use reusable templates for recurring resolutions while changing entity names, approval language, dates, and signer assignments for each action.
Business plan
Use signNow Business for legally binding eSignatures, audit trails, templates, mobile apps, ISO 27001, and SOC 2 features.
State rules and document exclusions
State filing rules
Excluded wills
Family law documents
Real-estate deeds
Pitfalls when preparing unanimous consent
A consent naming fewer approvers than the bylaws or operating agreement requires may fail to establish unanimous authorization for the stated corporate action. Using an outdated resolution template can omit the entity’s legal name, approval date, action description, or authority supporting the decision. Sending the form to personal addresses without identity checks can make later attribution of a director’s or member’s signature harder to prove. Saving only the signed PDF without its audit trail may leave incomplete evidence of signer identity, timestamps, and document history.
Legal standing of the consent
A unanimous written consent can evidence an entity decision when the required parties approve the stated action under applicable state entity law and governing documents. ESIGN and UETA generally recognize qualifying electronic signatures, but they do not replace state-law authorization or rules for excluded records such as wills and certain court filings.
Security for signed corporate records
TLS 1.2/1.3 and AES-256:
Timestamped document history:
Role-based workspace permissions:
ESIGN and UETA support:
SOC 2 Type II certified:
HIPAA available with BAA:
Troubleshooting unanimous written consent
These answers address signer assignment, electronic execution, audit evidence, plan capabilities, and protected information when completing this corporate consent.
Upload the final corporate consent as a PDF or supported document, then review signNow’s detected fields. Add missing signature, date, or acknowledgment fields before assigning directors, members, or shareholders.
Check that every required approver has a unique signer role and email address. The sender should compare the signer list with the bylaws, operating agreement, board rules, or applicable state entity statute before sending.
The signNow Business plan includes legally binding eSignatures, audit trails, templates, and mobile apps. For advanced signer authentication, the Enterprise plan adds advanced authentication capabilities; select controls based on the entity’s risk profile.
Export the completed audit trail with the signed consent and store both records together. The audit trail provides evidence of actions, timestamps, and signer events; it does not replace the corporate authorization required by state law.
Electronic execution may be supported by ESIGN and UETA when intent, consent, attribution, and record retention requirements are met. New York uses ESRA instead of UETA, and entity-specific state law still controls authorization.
If the consent includes protected health information, signNow states that HIPAA compliance requires a business associate agreement. Limit disclosed information, control access, and confirm the organization’s retention and privacy obligations separately.
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