Confined Space Entry Permit
Use a CONFINED SPACE ENTRY PERMIT 2013 template to make your document workflow more streamlined.
What a confined space entry permit does
A Confined Space Entry Permit is a written authorization and safety record used before workers enter a permit-required confined space. In the United States, the entry supervisor uses it to identify the space, hazards, acceptable atmospheric conditions, isolation steps, required personal protective equipment, entrants, attendant, communication method, and rescue arrangements. The permit records testing results and authorization, then remains available during entry and is canceled when work ends or conditions change. OSHA’s permit-required confined spaces standard, 29 CFR 1910.146, governs general-industry programs; employers must also follow applicable construction rules and site procedures.
Who uses this entry permit
Construction contractors use the permit to document atmospheric testing, isolation, ventilation, rescue arrangements, and authorized entry before crews enter tanks, vaults, pits, or other permit-required spaces. Municipal water and wastewater teams use it to coordinate entrants, attendants, entry supervisors, gas-monitor readings, communication methods, and emergency retrieval procedures during maintenance inside wells, manholes, and wet wells.
Features for confined space permits
signNow connects permit preparation, field review, authorization, signing, and record retention without changing the safety decisions documented by the employer.
Structured permit
Capture the confined space, work scope, hazards, controls, atmospheric readings, personnel, and rescue information in one structured record before entry authorization.
Field detection
Auto-detect fillable fields after upload, helping teams place names, dates, readings, initials, and signatures onto the correct permit locations.
Approval routing
Route the permit to an entry supervisor and designated reviewers in sequence, preserving authorization evidence before workers enter the space.
Mobile signing
Use mobile apps to review and sign permits at construction sites, utility locations, treatment facilities, and other work areas away from desks.
Audit trail
Preserve timestamps, signer activity, and document history with the completed permit so safety teams can investigate authorization and closure decisions.
Record storage
Store the signed permit and completion evidence in a controlled record system, supporting retrieval during inspections, incident reviews, or contractor audits.
How to complete the permit online
Move the permit from preparation through review, authorization, signing, and controlled record storage.
Upload the permit: Upload the completed permit template to signNow. Check detected fields: Auto-detect fillable fields and verify placement. Assign signers: Add the entry supervisor and required reviewers. Complete the record: Send, sign, and preserve the completed record.
Recommended permit workflow setup
Configure the permit around named personnel, documented atmospheric controls, supervisor authorization, and retrievable safety records.
| Setting | Recommendation |
|---|---|
| Authentication method | Email link with SMS verification |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Capture timestamps, IP, and signer actions |
| Document retention | Follow the employer’s OSHA record policy |
| Encryption | AES-256 at rest and TLS in transit |
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Choose the right signing method
- Use the web app when a safety coordinator prepares the permit, checks detected fields, assigns the entry supervisor, and routes the document for authorization from an office workstation.
- Use the mobile app when supervisors review atmospheric readings, confirm controls, or sign the permit at a worksite using an iOS or Android device.
- Use kiosk mode when multiple workers must complete designated fields on a controlled shared device under an attendant’s supervision before entry authorization.
- Use a shareable signing link when an approved contractor or remote reviewer needs access without receiving a separate email invitation for the confined space permit.
Find and fill out the correct confined space entry permit
airSlate SignNow helps you fill in and sign documents in minutes, error-free. Choose the correct version of the editable PDF form from the list and get started filling it out.
| Versions | Form popularity | Fillable & printable |
|---|---|---|
| University of Wyoming Confined Space Entry Permit 2013 | 4.8 Satisfied (1334 Votes) |
Security for permit records
Data in transit:
Data at rest:
Security reporting:
Information security:
Health data controls:
Electronic signatures:
Challenges when managing entry permits
Missing atmospheric readings, testing times, or instrument details can leave the entry supervisor unable to verify acceptable conditions before authorization. Listing a job title instead of a named attendant, entrant, or entry supervisor can obscure who held each safety responsibility during the entry. Failing to cancel and reissue the permit after ventilation changes, alarms, interruptions, or altered work conditions can invalidate the original authorization. Separating the signed permit from its audit trail makes it harder to establish who approved entry, when approval occurred, and whether the record changed.
What the permit audit trail records
The audit trail supplements the safety form by recording electronic actions around authorization, signing, document history, and later record retrieval.
Signer authentication:
Timestamp capture:
Document history:
Completion sealing:
Audit evidence:
Audit retrieval:
Entry permit processing timeline
The permit must be prepared, authorized before entry, updated when conditions change, and closed when the work or authorization ends.
Prepare the permit
Deliver to signers
Secure signer approval
Close and archive
Legal standing of signed permits
A signed Confined Space Entry Permit can document authorization, hazard controls, testing, and participant intent when the record is attributable, retained, and reproducible. ESIGN and applicable state electronic-transactions law, including UETA or New York ESRA, generally support electronic signatures, but OSHA 29 CFR 1910.146 and site rules still govern the safety program. Wills, court orders, and other ESIGN exclusions require separate legal treatment.
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Confined space permit troubleshooting
Resolve field, routing, authentication, OSHA-program, and recordkeeping questions before the permit reaches the entry team.
Upload the permit as a PDF or supported document, then review signNow’s detected fields before sending. If a field is missing, place the required text, date, initials, or signature field manually and verify its location against the original permit.
Use sequential routing when the entry supervisor must authorize the permit after another person completes preparation. signNow templates and role-based fields can separate preparation from approval, but the employer’s OSHA program still determines who may authorize entry.
The Business plan includes templates, audit trails, and mobile apps at $8/user/month when billed annually. Business Premium adds bulk send and kiosk mode at $15/user/month annually; choose the plan based on the actual permit workflow.
ESIGN and UETA generally recognize electronic signatures when intent, consent, attribution, and record reproduction are established. For a confined space permit, electronic signing does not replace OSHA-required hazard controls, testing, training, or employer procedures under 29 CFR 1910.146.
A completed permit should remain paired with its audit trail and certificate of completion. Export both when the safety program, contract, inspection process, or state requirement calls for a durable, reproducible record.
Use signNow’s SMS verification or stronger authentication options when the employer requires additional signer attribution. Confirm identity requirements in the site safety program, especially when contractors, remote reviewers, or regulated records are involved.
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