Subcontractor Change Order
Create a custom Subcontractor Change Order Template 1996 that meets your industry’s specifications.
What a Subcontractor Change Order does
A Subcontractor Change Order records an agreed modification to an existing construction scope, price, schedule, or responsibility between a contractor and subcontractor. It identifies the underlying agreement, describes revised work, states additions or deductions, and captures authorized approvals. With signNow, upload the change-order file, place fields over the actual approval and signature areas, send it to the named parties, and retain the completed PDF with its audit trail. ESIGN and applicable state electronic-transaction laws can support electronic execution when intent, consent, attribution, and record access are established.
Who uses a Subcontractor Change Order
General contractors
General contractors use the form to document approved scope changes, revised pricing, schedule extensions, and subcontractor acknowledgments before field work proceeds.
Subcontractors
Subcontractors use it to confirm changed quantities, labor obligations, payment adjustments, and project-specific instructions in an auditable record.
How the change order workflow works
Move the Subcontractor Change Order from draft terms to an auditable signed record through four focused signNow steps.
Upload document: Upload the completed change order and confirm every requested modification. Add fields: Place signature, date, and approval fields for each subcontractor. Send for signature: Send the change order through email or a signing link. Archive record: Store the executed document with its audit trail and completion certificate.
How to complete the change order
Use the project’s existing agreement and verify each revised term before sending the Subcontractor Change Order.
Prepare file:
Attach the project-specific Subcontractor Change Order PDF. Check fields:
Review detected fields and add missing scope or price fields. Assign signers:
Assign contractor and subcontractor signing responsibilities. Complete order:
Send, monitor completion, and download the signed record.
What the Subcontractor Change Order audit trail records
The audit trail connects signer identity, document integrity, and every recorded event to the executed change order.
Authenticate signer:
Capture timestamp:
Hash document:
Seal record:
Log actions:
Retrieve evidence:
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Features that support change-order approval
The right fields and records help construction teams connect revised work, payment terms, approvals, and evidence without separating them across paper files.
Scope control
Capture the original agreement, revised scope, additions, deductions, and approval conditions in one project-specific record.
Role-based signing
Assign separate fields to contractor and subcontractor representatives, reducing uncertainty about who must approve each change.
Price visibility
Keep the revised amount and schedule visible alongside the description of changed work for clearer project administration.
Audit trail
Record signer actions, timestamps, and delivery events so disputed approval history can be reviewed later.
Reusable template
Send the same change-order template repeatedly while preserving project-specific terms and signer assignments.
Connected records
Connect completed change orders with project records through supported storage and construction integrations.
Ways to send and sign the change order
- Use the web app when the project manager needs to upload the Subcontractor Change Order, assign fields, and monitor every required approval from a desktop workspace.
- Use the mobile app when a contractor or subcontractor must review revised scope and sign from a jobsite, office trailer, or other supported mobile device.
- Use kiosk mode for supervised, in-person signing at a project office where multiple participants complete the same change-order process on one managed device.
- Use a shareable signing link when an authorized subcontractor needs direct access to the assigned change order without navigating a longer email workflow.
Find and fill out the correct change order template form
airSlate SignNow helps you fill in and sign documents in minutes, error-free. Choose the correct version of the editable PDF form from the list and get started filling it out.
| Versions | Form popularity | Fillable & printable |
|---|---|---|
| *1996 SS-1 [1996-12] 1996 | 4.8 Satisfied (6804 Votes) |
Mobile options for change orders
Review and sign Subcontractor Change Order files through signNow mobile apps on Apple iOS and Google Android devices, with camera-based document capture available for paper records.
iPhone app iOS 15 and later Android app Android 10 and later Document scanning Camera capture
Construction teams should use managed iOS or Android devices, controlled account access, and a reliable connection when uploading project documents. Confirm the final PDF and audit trail are stored in the designated project repository after mobile signing, especially when work occurs on a jobsite.
Recommended change-order setup
Configure each Subcontractor Change Order around signer identity, revised project terms, evidence capture, and controlled record access.
| Setting | Recommendation |
|---|---|
| Authentication method | Email link with SMS verification |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Enable completion certificate and event history |
| Document retention | Project policy with dispute hold |
| Encryption | AES-256 at rest and TLS 1.2/1.3 |
Challenges when documenting changed work
Leaving the original scope, revised price, and affected schedule in separate files makes the approved change difficult to interpret later. Sending a change order without contractor and subcontractor consent evidence weakens attribution when project participants dispute authorization. Exposing payment details or personal contact information to unintended recipients creates unnecessary disclosure and access-control risk. Failing to export the completion certificate with the signed order can make later audit-trail retrieval slower during a project dispute.
Legal standing of a change order
A Subcontractor Change Order can serve as evidence of revised construction terms when parties show intent, consent, signer attribution, and reliable record retention under ESIGN, 15 U.S.C. ch. 96, and applicable state law such as UETA. Wills, court orders, and family-law decrees remain outside these general rules.
Security for change-order records
AES-256 at rest:
TLS 1.2/1.3 in transit:
SOC 2 Type II certified:
ISO 27001 certified:
ESIGN and UETA compliant:
HIPAA compliant with BAA:
Pricing and features for change orders
Compare documented signNow plan details with competitor information that is not verified in the available vendor reference.
| Features | signNow | DocuSign | Adobe Sign | PandaDoc | Dropbox Sign |
|---|---|---|---|---|---|
| Annual starting price | $8/user/month, Business plan | Not verified | Not verified | Not verified | Not verified |
| Free trial | 7 days, no credit card | Not verified | Not verified | Not verified | Not verified |
| Bulk send | Business Premium includes bulk send | Not verified | Not verified | Not verified | Not verified |
| Audit trail | Included with Business plan | Not verified | Not verified | Not verified | Not verified |
| HIPAA compliance | Available with BAA requirement | Not verified | Not verified | Not verified | Not verified |
Subcontractor Change Order questions
Resolve field, signing, plan, and recordkeeping questions before the revised construction work begins.
The Business plan includes templates and audit trails, while Business Premium adds bulk send. Review whether repeated project orders require bulk delivery before choosing a plan. Enterprise adds advanced signer authentication and formula fields. Plan capabilities and pricing should be confirmed against the current signNow agreement.
Upload the source PDF again, then review signNow’s detected fields and manually add signature, date, amount, and approval fields. Detection does not replace a project review: confirm every revised scope item and payment adjustment appears before sending.
Electronic execution can be supported under ESIGN and UETA when the parties show intent, consent, attribution, and record access. For a consumer-facing transaction, ESIGN’s paper-record disclosure requirements under 15 U.S.C. §7001(c) may also apply.
If the revised work affects a deed, court filing, family-law decree, or another excluded record, do not assume this commercial workflow satisfies the required process. Check the governing state agency or court requirements before relying on electronic execution.
A subscription plan includes 100 signature invites per user annually, with overage fees; the Site License uses $1.50 per signature invite. Review invite volume when many subcontractors receive separate orders.
Use signNow’s audit trail and completion certificate to verify delivery, signer actions, timestamps, and document history. Export those records with the executed change order and preserve them under the project’s contract and dispute-retention policy.
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