Form I9 (2014)

Use the Form I9 2014 template to simplify high-volume document management.

What Form I9 (2014) is and does

Form I-9 (2014) is the U.S. Employment Eligibility Verification form used by employers to document an employee’s identity and authorization to work. The employee completes Section 1, while the employer or authorized representative completes the employer review section. The employer must retain the record for three years after the hire date or one year after termination, whichever is later, under 8 CFR §274a.2(b)(2)(i)(A). signNow can route the form for electronic completion and signing, then preserve the finished record and audit trail.

Human resources

Human resources teams use Form I-9 to collect Section 1 from employees and assign employer review responsibilities while keeping each completed record tied to the correct hire.

Distributed employers

Staffing companies and distributed employers use signNow routing to send Form I-9 workflows to employees and authorized representatives across locations, then retain signed records under the federal rule.

Form preparation

Upload the 2014 employment eligibility form, place required fields, and keep the document ready for completion without recreating its original layout.

Coordinated routing

Send Section 1 and employer portions through a controlled workflow, helping authorized staff coordinate employee completion and review without paper routing.

Electronic signatures

Collect employee and preparer signatures electronically while preserving the completed Form I-9 as a single, reviewable record.

Audit trail

Capture signer actions, timestamps, and document history in an audit trail that supports internal review of the completed employment verification record.

Mobile access

Use mobile apps for distributed hiring teams completing Form I-9 workflows away from a central office, including supported signing and document capture tasks.

Secure storage

Store completed records with controlled access and searchable organization, helping employers retrieve Form I-9 documentation during authorized employment-record reviews.

How to complete Form I9 (2014)

Use this sequence to prepare the 2014 employment eligibility form, route each required section, and preserve the completed record.

Upload form:
Upload the Form I-9 PDF into signNow.
Check fields:
Review detected fields and add missing employee or employer fields.
Assign roles:
Assign Section 1 and employer fields to the right participants.
Send and store:
Send the completed workflow and save the signed record.

Setting	Recommendation
Authentication method	Email link with SMS verification
Signature type	Electronic signature with signer intent
Audit trail	Capture timestamps, IP, and action history
Document retention	Three years after hire or one year after termination
Encryption	TLS 1.2 or 1.3 in transit; AES-256 at rest

be ready to get more

Get legally-binding signatures now!

Start free trial

Request a call

Best ROI. Our customers achieve an average 7x ROI within the first six months.
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.

Authenticate signer:

Record the employee’s configured authentication event before Section 1 signing.

Timestamp actions:

Capture the timestamp for each Form I-9 action.

Hash document:

Apply document hashing to identify the signed file.

Seal record:

Seal the completed record against unnoticed changes.

Log activity:

Preserve the signer, IP, and activity history.

Export evidence:

Retrieve or export the completed document and audit trail.

Platform requirements for Form I9

Form I9 (2014) workflows require a browser connection protected by TLS 1.2 or 1.3. signNow supports Chrome, Firefox, Safari, and Edge, with iOS and Android apps available for mobile completion and signing.

Browser security TLS 1.2 or 1.3 protects browser connections
Supported browsers Chrome, Firefox, Safari, and Edge support access
Mobile apps iOS and Android apps support mobile workflows

Organizations should manage access through approved devices and assigned signNow permissions. Teams needing automated Form I-9 routing can evaluate API access, SSO provisioning, and retention controls against their employment-record policies before deployment.

Prepare the document

Upload the 2014 Form I-9 and verify detected employee, employer, date, and signature fields.

Deliver to signers

Assign each section to the employee or authorized employer representative before delivery.

Complete assigned sections

The employee completes Section 1; the employer completes its review and certification.

Archive the record

Download the signed form and audit trail; retain under 8 CFR §274a.2(b)(2)(i)(A).

Find and fill out the correct form i9 2014

airSlate SignNow helps you fill in and sign documents in minutes, error-free. Choose the correct version of the editable PDF form from the list and get started filling it out.

Versions	Form popularity	Fillable & printable
USCIS M-1116 Form I-9 2017	4.8 Satisfied (3524 Votes)
USCIS M-1116 Form I-9 2014	4.6 Satisfied (240 Votes)

Form I9 retention periods and rules

Employers must retain Form I-9 records for three years after hire or one year after termination, whichever is later, under 8 CFR §274a.2(b)(2)(i)(A).

Current employee: later of dates

8 CFR §274a.2(b)(2)(i)(A) applies to the employer’s retained employment eligibility record.

Former employee: later of dates

Retain until three years after the employee’s hire date or one year after termination, whichever is later.

Terminated employee: later date

The same 8 CFR retention rule governs a record after employment ends.

Rehired employee: applicable period

For a rehire, apply the retention rule to the employment record being maintained.

Electronic Form I-9: later date

Electronic copies remain subject to the same Form I-9 retention rule.

Form I9 compliance risks

$288–$2,861 per form

Paperwork violation

Inspection record unavailable

Missing retention

Substantive compliance finding

Incomplete section

Personal data exposure

Unauthorized disclosure

Privacy pitfalls in Form I9 workflows

Uploading identity-document details or completed Form I-9 files to broadly shared folders can expose sensitive personal information beyond authorized employment-verification staff.
Failing to capture electronic consent before signing may weaken evidence that the employee agreed to receive and complete the Form I-9 electronically.
Granting every hiring user identical permissions can allow unauthorized edits, downloads, or disclosures of employee identification information and completed verification records.
Sending a signing link to the wrong email address can disclose Form I-9 information and make signer attribution difficult to establish.

Best practices for Form I9 records

Accurate retention calculations, audit-trail exports, permission controls, and secure archival help employers manage Form I9 records under federal requirements.

Calculate the Form I-9 retention date

Apply the federal retention rule to every completed Form I-9: keep it for three years after hire or one year after termination, whichever is later, under 8 CFR §274a.2(b)(2)(i)(A). Document the retention calculation for each employee record.

Export the signed form and audit trail

Export the completed Form I-9 together with its signNow audit trail after signing. Preserve the employee assignment, employer certification, timestamps, authentication details, and document history so an authorized reviewer can evaluate the complete record.

Limit access to authorized reviewers

Restrict Form I-9 access to authorized human resources personnel and employer representatives. Separate sending, completion, review, and download permissions so sensitive identity and employment authorization information is not broadly exposed.

Maintain secure archival controls

Use a controlled repository with encryption, access logging, and a documented deletion schedule. Reconcile stored records against active and terminated employees so records are neither removed before the federal period nor retained without policy justification.

Signer authentication and certificates

PKI:

Public-key infrastructure support

X.509 certificates:

Certificate-based document signatures

Two-factor authentication:

Two-step signer verification

SMS OTP:

One-time code by text

ID verification:

Identity checks before signing

Audit evidence:

Recorded signer event details

Integrations for Form I9 workflows

Connect Form I9 workflows with HR, identity, document, and enterprise systems to reduce duplicate entry and keep completed employment records organized.

Form I9 troubleshooting questions

These answers address field assignment, signer identity, plan capabilities, and the retention rule that applies to Form I9 records.

Upload the original Form I-9 PDF again, then use signNow’s field-detection workflow to review and correct fields before sending. Confirm that employee and employer assignments are separate and that required dates and signatures are present.

Use signNow’s signer assignment controls to direct Section 1 to the employee and the employer review section to the authorized employer representative. Do not ask one signer to complete another party’s certification.

The Business plan includes legally binding eSignatures, templates, audit trails, and mobile apps at $8/user/month when billed annually. Confirm the plan’s 100 signature invites per user per year before exceeding the allowance.

Business Premium adds bulk send and kiosk mode at $15/user/month billed annually. Bulk send can help distribute repeated employment workflows, while kiosk mode suits supervised completion at a hiring location.

Use SMS or another configured authentication method when stronger signer verification is needed. signNow supports ESIGN and UETA compliance, but employers remain responsible for following Form I-9 and USCIS requirements.

Retain the completed record according to 8 CFR §274a.2(b)(2)(i)(A): three years after hire or one year after termination, whichever is later. Export the signed document and audit trail before any plan or access change.

28M+Documents signed

13+Years in business

4.6/5Average G2 rating

BE READY TO GET MORE

Get this form now!

If you believe that this page should be taken down, please follow our DMCA take-down process.