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Sole SourceSingle SourceExemption Form Emory Finance Finance Emory 2011

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Attached and the prices/terms are deemed reasonable for the value presented. Single Source The term used to designate that even though a product is available from various sources it must for specific reasons be purchased from a specified vendor. O Unauthorized Purchase This item was received by the department PRIOR to the submission of an official requisition. Read Compliance with Procurement Policies Submitted by Signature Required Departmental Approval by Must have fiscal responsibility...

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What is the Sole Source Single Source Exemption Form Emory Finance

The Sole Source Single Source Exemption Form Emory Finance is a crucial document used within the Emory University finance department. This form is designed to request an exemption from the standard competitive bidding process when procuring goods or services from a sole source. A sole source refers to a situation where only one supplier can provide the required goods or services, making this form necessary for compliance with university purchasing policies.

How to Use the Sole Source Single Source Exemption Form Emory Finance

Using the Sole Source Single Source Exemption Form Emory Finance involves several steps to ensure proper completion and submission. First, identify the specific goods or services needed and confirm that they meet the criteria for sole source procurement. Next, fill out the form with accurate details, including the justification for the exemption. Finally, submit the completed form to the appropriate department for review and approval, ensuring all necessary signatures are obtained.

Steps to Complete the Sole Source Single Source Exemption Form Emory Finance

Completing the Sole Source Single Source Exemption Form Emory Finance requires attention to detail. Follow these steps:

  • Gather all relevant information about the goods or services you intend to procure.
  • Clearly articulate the justification for why a sole source is necessary.
  • Fill out the form accurately, providing all requested details.
  • Review the form for completeness and accuracy before submission.
  • Submit the form to the designated finance department along with any required supporting documents.

Legal Use of the Sole Source Single Source Exemption Form Emory Finance

The Sole Source Single Source Exemption Form Emory Finance must be used in accordance with legal guidelines established by Emory University and relevant state laws. It is essential to ensure that the justification provided on the form aligns with legal definitions of sole source procurement. This adherence safeguards the university from potential legal challenges and ensures compliance with procurement regulations.

Key Elements of the Sole Source Single Source Exemption Form Emory Finance

Key elements of the Sole Source Single Source Exemption Form Emory Finance include:

  • Detailed description of the goods or services being procured.
  • Justification for the sole source request.
  • Signature lines for necessary approvals.
  • Contact information for the individual submitting the form.

Examples of Using the Sole Source Single Source Exemption Form Emory Finance

Examples of situations where the Sole Source Single Source Exemption Form Emory Finance may be utilized include:

  • Acquiring specialized equipment that only one vendor manufactures.
  • Engaging a unique service provider with specific expertise required for a project.
  • Purchasing proprietary software that is only available from a single source.

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The Sole Source Single Source Exemption Form for Emory Finance is a document used to justify the selection of a single vendor for procurement without competitive bidding. This form is essential for ensuring compliance with Emory's financial policies and helps streamline the purchasing process. By utilizing this exemption, departments can efficiently acquire goods and services that are uniquely available from a specific source.

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