Non Federal Drug Testing Custody And Control Form

Create a custom Non Federal Drug Testing Custody And Control Form 2010 that meets your industry’s specifications.

What this custody form records

The Non Federal Drug Testing Custody And Control Form documents the controlled transfer of a specimen for a workplace drug test outside the federal testing program. It identifies the employer, donor, collection site, collector, specimen, requested test, and each custody handoff. The collector and other designated participants complete the applicable fields and signatures as the specimen moves through testing. Using signNow can replace paper routing with uploaded fields, assigned signers, an electronic audit trail, and a stored completed copy, subject to the employer’s testing policy and applicable state law.

Employers and clinics

Employers and occupational health teams use the form to document donor identification, collection details, specimen transfers, and signatures for non-federal workplace testing. The electronic workflow helps coordinate participants, preserve a dated audit trail, and retrieve the completed record without relying on paper routing.

Collectors and laboratories

Collectors, laboratories, and authorized reviewers use the completed record to connect custody entries with the specimen and testing file. Access should follow the organization’s privacy policy, laboratory procedures, and applicable state requirements for employee or patient information.

Businesses that use custody forms

The form fits organizations that coordinate non-federal workplace testing across employers, collectors, laboratories, and multiple operating locations.

Independent occupational health clinics can use a reusable custody form to collect donor and collector entries, route signatures, and return a complete record to an employer or laboratory without assembling paper pages manually.
Regional employers with multiple testing locations can standardize field placement and signer roles, while administrators monitor completion and preserve each location’s electronic custody record for policy review.
Enterprise testing programs can connect recurring workflows to controlled templates, role-based administration, and integrations such as Microsoft 365, Google Drive, or an HR management suite.

Structured details

Captures employer, donor, collector, specimen, and test information in one structured record, reducing omissions when a non-federal testing workflow moves between workplace and laboratory personnel.

Signer routing

Routes the form to designated participants for review and signature, helping employers coordinate collection documentation without printing, scanning, or manually combining pages.

Audit trail

Records signing events and document activity in an audit trail, giving administrators a dated history to review when custody or authorization questions arise.

Reusable template

Supports reusable form templates so recurring workplace testing programs can preserve field placement, instructions, and signer roles across multiple completed forms.

Controlled storage

Allows completed records to be downloaded and stored with related testing documentation, supporting organized retrieval during internal reviews or disputes.

Protected records

Works with signNow security and compliance features, including AES-256 encryption, TLS, SOC 2 Type II, and ISO 27001 controls for electronic records.

How the custody form works

The signNow workflow converts the blank custody form into a routed electronic record while preserving its testing-specific information and signing sequence.

Upload form: Upload the blank custody form.
Map fields: Detect and place fillable fields.
Assign roles: Assign employer and collector roles.
Complete workflow: Send, sign, and save the record.

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Quick steps for electronic completion

Prepare the Non Federal Drug Testing Custody And Control Form in signNow, route each responsibility, and preserve the completed custody record.

Upload:
Upload the completed form template.
Prepare:
Review detected fields and add missing fields.
Assign:
Assign employer, donor, and collector roles.
Finish:
Send for signatures and save the completed record.

Authenticate signer:

Records the email link or configured authentication event.

Capture timestamp:

Captures signer actions with date and time.

Hash document:

Associates the completed document with a hash.

Seal record:

Seals completed records against unnoticed content changes.

Track actions:

Logs field completion, signing, and document activity.

Export trail:

Allows authorized users to retrieve or export evidence.

Find and fill out the correct federal register federal drug testing custody and control form

airSlate SignNow helps you fill in and sign documents in minutes, error-free. Choose the correct version of the editable PDF form from the list and get started filling it out.

Versions	Form popularity	Fillable & printable
*2010 Federal Drug Testing Custody and Control Form [2010-05-14] 2010	4.8 Satisfied (9468 Votes)

Prepare form

Confirm the employer, collection site, donor, specimen, and requested test details before sending.

Deliver to signers

Send the completed custody and control form to the designated collector or signer.

Complete signer actions

Collect required signatures and specimen-handling entries before the testing process proceeds.

Archive completed form

Download the signed record and retain its audit trail with related testing documentation.

Retention periods for related records

Retention depends on the record category attached to the custody form; apply the rule governing the underlying record, not the signature platform alone.

Employer policy period

Apply the employer’s written retention policy; no universal federal period is established here.

Six years for HIPAA records

Retain six years when HIPAA applies, measured from creation or last effective date under 45 CFR §164.530(j).

Three years for payroll records

Retain three years for basic FLSA payroll records under 29 CFR §516.5 when connected to payroll documentation.

Five years for OSHA injuries

Retain five years following the year for OSHA injury records under 29 CFR §1904.33 when the file includes those records.

Thirty years for exposure records

Retain thirty years for OSHA exposure records under 29 CFR §1910.1020 when exposure documentation is included.

Record-keeping practices for custody forms

Use a controlled template, assign custody fields carefully, and preserve completed records with their audit evidence and access controls.

Use an approved custody template

Create one approved template containing the employer, donor, collector, specimen, and test fields required by your non-federal testing policy. Lock instructional text and field placement so recurring forms do not omit custody information or introduce inconsistent terminology.

Assign fields to responsible participants

Assign each field to the person who has direct knowledge of that entry, especially collector observations and specimen-handling details. Review role assignments before sending so a donor, employer representative, or collector cannot accidentally complete another party’s section.

Archive records with access controls

Export the completed form and audit trail together, then store them with laboratory and testing records under your written retention policy. Limit access to personnel with a documented business need and protect records containing donor information.

Validate the workflow before rollout

Compare the electronic workflow with the employer’s testing policy, laboratory instructions, and applicable state privacy requirements before deployment. Legal sufficiency depends on the underlying process, consent, retention, and handling rules, not only the signature technology.

Security controls for testing records

Data in transit:

TLS 1.2/1.3

Data at rest:

AES-256 encryption

Security certification:

SOC 2 Type II

Information security:

ISO 27001

Health information:

HIPAA with BAA

Electronic signatures:

ESIGN and UETA

Setting	Recommendation
Authentication method	Email link with SMS verification
Signature type	Typed or drawn electronic signature
Audit trail	Enabled with timestamps and signer actions
Document retention	Employer policy with applicable rule
Encryption	TLS 1.2/1.3 and AES-256

Challenges in custody form workflows

Donor names, collection details, and testing information can expose sensitive personal data when the completed form is shared beyond authorized participants.
A missing collector signature or incomplete specimen-transfer entry can weaken the connection between the physical specimen and the electronic custody record.
Sending the form to the wrong recipient can disclose testing information and create uncertainty about who actually completed a required field.
An electronic workflow may fail operational review if its signer order, consent process, or retention policy does not match laboratory instructions.

Troubleshooting electronic custody forms

Resolve field, routing, plan, privacy, and audit questions by checking the form setup against the employer’s testing process and applicable law.

Upload the original Non Federal Drug Testing Custody And Control Form as a PDF, then use signNow’s field tools to place text, date, initials, and signature fields. Auto-detection can accelerate preparation, but a responsible administrator should verify every field against the paper form before sending.

The Business plan includes templates and audit trails, while Business Premium adds bulk send and kiosk mode. Choose the plan based on the number of recurring forms and whether multiple donors or locations need a controlled in-person signing process.

Use signNow’s assigned fields and signer order to separate employer, donor, and collector actions. The platform can route the document, but the employer must define the correct custody sequence and confirm that the electronic process matches laboratory and state requirements.

signNow states that its eSignatures comply with ESIGN and UETA. Those frameworks generally support electronic records and signatures when intent, consent, attribution, and record retention requirements are met; they do not replace testing-specific rules or state privacy obligations.

For health information or medical testing records handled by a covered entity, signNow identifies HIPAA compliance as requiring a business associate agreement. Determine whether your organization is covered and execute the required BAA before transmitting protected health information.

Use the audit trail to review authentication, timestamps, signer actions, and document history. Export the completed form and audit evidence, then compare them with laboratory records and your written retention policy before closing the testing file.

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