Publication 3676 B EN SP Rev 12 IRS Certified Volunteers Providing Tax Preparation English Spanish 2022-2026

Understanding the IRS Printable I-9 Form

The IRS printable I-9 form is a crucial document used for verifying the identity and employment authorization of individuals hired for work in the United States. This form is mandated by the U.S. government and must be completed by both the employer and the employee. It includes sections that require personal information, such as name, address, and Social Security number, as well as details about the employee's eligibility to work in the country.

Steps to Complete the IRS Printable I-9 Form

Completing the IRS printable I-9 form involves several key steps:

1. Section One: The employee fills out their personal information, including their name, address, and date of birth. They must also attest to their citizenship or immigration status.
2. Section Two: The employer reviews the employee's documents that establish identity and employment authorization. This section must be completed within three business days of the employee's start date.
3. Section Three: This section is used for reverification and updating information if the employee's work authorization expires.

It is essential to ensure that all information is accurate and complete to avoid potential issues with compliance.

Legal Use of the IRS Printable I-9 Form

The IRS printable I-9 form is legally required for all employers in the United States. It serves as a safeguard against hiring individuals who are not authorized to work in the country. Employers must retain completed forms for a specific period, typically three years after the date of hire or one year after the employee's termination, whichever is longer. Failure to comply with these regulations can lead to penalties and fines.

Filing Deadlines and Important Dates

While there are no specific filing deadlines for submitting the IRS printable I-9 form to the IRS, employers must complete it within three business days of an employee's start date. Keeping track of these timelines is crucial to ensure compliance with federal regulations and avoid potential penalties.

Required Documents for the IRS Printable I-9 Form

To complete the IRS printable I-9 form, employees must provide documentation that proves their identity and employment authorization. Acceptable documents are categorized into three lists:

• List A: Documents that establish both identity and employment authorization, such as a U.S. passport.
• List B: Documents that establish identity, such as a driver's license.
• List C: Documents that establish employment authorization, such as a Social Security card.

Employers must review and retain copies of these documents as part of the I-9 process.

IRS Guidelines for Completing the I-9 Form

The IRS provides specific guidelines for completing the I-9 form accurately. Employers should ensure that:

• The form is filled out in English.
• All sections are completed without leaving any blanks.
• Employees are informed about the documents they need to present.

Following these guidelines helps maintain compliance with federal regulations and protects both the employer and employee.