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New York State Department of State DIVISION of COR 2017-2026

Use a New York State Department Of State DIVISION OF COR 2017 template to make your document workflow more streamlined.

Designation made by the county clerk. I certify the foregoing statements to be true under penalties of perjury. Date X Signature Type or Print Name DOS-1713-f Rev. 04/17 Page 1 of 2 Filer s Name and Mailing Address Name Company if Applicable Mailing Address City State and Zip Code NOTES 1. This information should be verified on the Department of State s website at www. dos. ny. gov. 2. This form was prepared by the New York State Department of State for filing a certificate of publication for a...

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Understanding the Certificate of Publication

A certificate of publication is a legal document that serves as proof that a business entity, such as an LLC or corporation, has published its formation in a local newspaper. This requirement is often mandated by state law, particularly in New York, where businesses must demonstrate compliance with publication requirements to maintain good standing. The document typically includes details such as the business name, the date of publication, and the newspaper in which the notice appeared.

Steps to Obtain a Certificate of Publication in New York

To obtain a certificate of publication in New York, follow these steps:

  • Choose an appropriate newspaper that meets state requirements for publication.
  • Publish the required notice of your business formation in the selected newspaper for six consecutive weeks.
  • After completing the publication, request a certificate of publication from the newspaper, which will confirm the publication dates.
  • Complete the certificate of publication form, which includes details about your business and the publication.
  • Submit the completed form along with the newspaper's certificate to the New York State Department of State.

Key Elements of the Certificate of Publication

The certificate of publication must include several essential elements to be valid:

  • The name of the business entity.
  • The date of formation of the entity.
  • The name of the newspaper where the publication occurred.
  • The dates when the publication took place.
  • The signature of the authorized representative of the business.

Legal Use of the Certificate of Publication

The certificate of publication is crucial for legal compliance in states like New York. It is often required to complete the formation process of an LLC or corporation and is necessary for obtaining certain licenses and permits. Failure to secure this certificate can result in penalties, including the inability to conduct business legally within the state.

Filing Deadlines for the Certificate of Publication

In New York, businesses must file their certificate of publication within 120 days of the formation date. It is essential to adhere to this timeline to avoid penalties or administrative dissolution. Keeping track of these deadlines ensures that your business maintains compliance with state regulations.

Examples of Certificate of Publication

A sample certificate of publication typically includes the following information:

  • Business name: Example LLC
  • Publication dates: January 1, January 8, January 15, January 22, January 29, February 5
  • Newspaper name: The Daily News
  • Signature of the authorized representative

This example illustrates the format and content required for a valid certificate of publication in New York.

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