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Form I 9 2025-2026

Use a Form I 9 2025 template to make your document workflow more streamlined.

Continued employment authorization. Enter the document information in the spaces below. 1. A citizen of the United States 2. A noncitizen national of the United States See Instructions. 3. Permanent Resident Card or Alien Registration Receipt Card Form I-551 3. Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machinereadable immigrant visa 2. Use a new section for each reverification or rehire. Review the Form I-9 instructions before completing...

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What is the Form I-9

The Form I-9, officially known as the Employment Eligibility Verification form, is a document required by the United States Citizenship and Immigration Services (USCIS). This form is used to verify the identity and employment authorization of individuals hired for employment in the U.S. Employers must complete the Form I-9 for each employee, ensuring compliance with federal immigration laws. The form includes sections for employee information, employer review, and documentation of identity and work authorization.

Steps to complete the Form I-9

Completing the Form I-9 involves several key steps to ensure accuracy and compliance:

  • Section 1: The employee must fill out personal information, including name, address, date of birth, and citizenship status.
  • Section 2: The employer must review the employee's documentation to verify identity and work authorization. This includes examining documents such as a U.S. passport, driver's license, or Social Security card.
  • Section 3: This section is used for reverification and rehires if applicable.

It is essential to complete the form within three business days of the employee's start date to comply with legal requirements.

Required Documents

Employees must provide documentation to establish both identity and employment authorization when completing the Form I-9. The documents are categorized into three lists:

  • List A: Documents that establish both identity and employment authorization, such as a U.S. passport or a permanent resident card.
  • List B: Documents that establish identity, such as a driver's license or state ID.
  • List C: Documents that establish employment authorization, such as a Social Security card or birth certificate.

Employers should ensure that the documents presented are original and not expired.

Legal use of the Form I-9

The Form I-9 is legally mandated under the Immigration Reform and Control Act of 1986. Employers are required to use this form to verify the employment eligibility of their employees. Failure to complete the form properly or retain it for the required period can result in penalties, including fines. Employers must also refrain from discriminating against employees based on their citizenship status or national origin during the verification process.

How to obtain the Form I-9

The Form I-9 can be obtained directly from the USCIS website. It is available in a fillable PDF format, which can be printed for completion. Employers and employees should ensure they are using the most current version of the form, as updates may occur periodically. Additionally, many businesses choose to utilize digital solutions for completing and storing the Form I-9 to streamline the process and enhance compliance.

Penalties for Non-Compliance

Employers who fail to comply with Form I-9 requirements may face significant penalties. These can include fines ranging from a few hundred to several thousand dollars per violation, depending on the severity and nature of the non-compliance. Additionally, employers may face legal repercussions, including audits and investigations by immigration authorities. It is crucial for employers to maintain accurate records and ensure timely completion of the Form I-9 to mitigate these risks.

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VersionsForm popularityFillable & printable
USCIS I-9 20254.6 Satisfied (40 Votes)
USCIS I-9 20234.8 Satisfied (388 Votes)
USCIS I-9 20234.7 Satisfied (164 Votes)
USCIS I-9 20194.8 Satisfied (2436 Votes)
USCIS I-9 20174.7 Satisfied (9866 Votes)
USCIS I-9 20164.8 Satisfied (249 Votes)
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How to create an eSignature for the form i 9

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How to create an electronic signature for a PDF online

Are you searching for a one-size-fits-all solution to electronically sign form i 9? airSlate SignNow brings together ease of use, affordability and security in a single online service, all without forcing additional apps on you. All you need is reliable internet connection plus a device to work on.

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Related links to Form I 9
13.3 List C Documents That Establish Employment ...

Original or certified copy of birth certificate issued by a State, county, municipal authority, or territory of the United States bearing an official seal.Read more

I-9

Apr 15, 2025 — Form I-9, Employment Eligibility Verification Form I-9, Certificate of Employment Authorization. 1. outline2. person with employment ...Read more

USCIS To Publish Revised Form I-9

Jul 21, 2023 — On Aug. 1, 2023, U.S. Citizenship and Immigration Services will publish a revised version of Form I-9, Employment Eligibility Verification.

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The Form I 9 is a mandatory document used by employers in the United States to verify the identity and employment authorization of individuals hired for employment. Completing the Form I 9 is essential for compliance with federal regulations, as it helps avoid legal issues related to unauthorized work.

airSlate SignNow simplifies the Form I 9 process by allowing employers to send, sign, and store the document electronically. This not only speeds up the completion of the Form I 9 but also enhances data security and ensures compliance with regulations, making it easier for businesses to manage their hiring processes.

Yes, airSlate SignNow is designed to comply with all federal regulations regarding the Form I 9. Our platform ensures that the document is securely signed and stored, providing an audit trail that can be crucial in case of any compliance checks.

airSlate SignNow offers several features tailored for managing the Form I 9, including customizable templates, electronic signatures, and secure document storage. These features help streamline the hiring process, reduce paperwork, and ensure that employers can easily access completed forms when needed.

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Absolutely! airSlate SignNow offers seamless integrations with various HR systems and software, allowing you to manage the Form I 9 alongside other HR tasks. This integration helps streamline your workflow and ensures that all employee documentation is centralized and easily accessible.

Using airSlate SignNow for the Form I 9 offers numerous benefits, including increased efficiency in document handling, improved compliance with federal regulations, and enhanced security for sensitive employee information. This leads to a smoother hiring process and helps businesses focus on growth.

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