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Substitution Request Form Prior To Award Of Contract Build Laccd Build Laccd

Use a Substitution Request Form Prior To Award Of Contract Build LACCD Build laccd 2007 template to make your document workflow more streamlined.

What this substitution request form does

The Substitution Request Form Prior To Award Of Contract Build Laccd Build Laccd is a pre-award construction document used to ask the contracting authority to consider an alternative material, product, manufacturer, or subcontractor before contract award. The requester identifies the proposed substitute, explains its equivalence or benefit, and supplies specifications or supporting documents. The owner, architect, consultant, or procurement reviewer then evaluates the request under the solicitation and project requirements. Approval does not automatically amend the contract; the responsible authority must record the decision and any resulting changes.

Complete this substitution request in signNow

Prepare the LACCD request and its technical attachments in signNow before routing it to the people authorized to review and approve the proposed substitution.

  • Upload form:

     Upload the LACCD substitution request and supporting specifications.

  • Review fields:

     Let signNow detect fillable fields, then review placement.

  • Add signers:

     Add the authorized reviewer and contractor representative as signers.

  • Send request:

     Send the request for review and signature.

  • Store evidence:

     Store the signed request with its audit trail.

Choose a signing method for this request

  1. Use the web app when a project administrator prepares the substitution request, uploads specifications, places fields, and sends the document to the designated reviewer and contractor representative from a desktop browser.
  2. Use the mobile app when a superintendent or contractor needs to review supporting specifications, sign the request, or return comments from a project site without access to a workstation.
  3. Use kiosk mode for supervised, on-site signing when one device is shared among project participants and each signer must complete the request in a controlled sequence.
  4. Use a shareable signing link when an authorized project office needs to distribute the same prepared request to a specific signer without sending separate email invitations.

How the audit trail records this form

signNow records the technical evidence surrounding each substitution request, separate from preparing fields or routing the document for signature.

01

Authenticate signer:

 Records the authentication method used by each signer.
02

Capture timestamps:

 Captures signing time, access time, and event sequence.
03

Hash document:

 Associates the signed document with a document hash.
04

Seal record:

 Seals the completed record against unnoticed changes.
05

Log actions:

 Maintains signer actions, field changes, and delivery events.
06

Export evidence:

 Allows authorized users to retrieve or export the audit trail.
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Signer authentication and certificates

SMS authentication:

 SMS one-time codes confirm the signer’s phone access.

Two-factor authentication:

 Two-factor authentication adds a second identity check.

ID verification:

 ID verification can strengthen signer attribution when required.

PKI signatures:

 PKI supports certificate-based digital signatures for qualifying workflows.

X.509 certificates:

 X.509 certificates bind digital signatures to identities.

Email authentication:

 Email links record signer access and signing events.

Find and fill out the correct substitution request form prior to award of contract build laccd build laccd

airSlate SignNow helps you fill in and sign documents in minutes, error-free. Choose the correct version of the editable PDF form from the list and get started filling it out.

VersionsForm popularityFillable & printable
*2007 LACCD PA-0050 [2007-03-27] 20074.8 Satisfied (4179 Votes)

Platform requirements for this form

Use signNow through Chrome, Firefox, Safari, or Edge on Windows or macOS. signNow also provides mobile apps for iOS and Android, allowing authorized project participants to review and sign the substitution request away from a desk.

  • Desktop browsers Chrome, Firefox, Safari, and Edge
  • Desktop systems Windows and macOS computers
  • Mobile access iOS and Android mobile apps

Project administrators should use managed accounts and approved devices when the request includes confidential bid information, pricing, product specifications, or contractor data. Confirm that the chosen signNow plan provides the required audit trail, integrations, and user controls before routing the LACCD request.

Record-keeping practices for substitution requests

Retain the executed request with its supporting specifications, approvals, and audit evidence under the project’s governing record schedule.

Classify the request and attachments

Keep the executed substitution request, attachments, approval correspondence, and completion certificate together. If the request contains tax records, apply the retention rule for those records rather than assuming the signature platform’s storage period controls.

Export the signed evidence

Export the completed PDF and audit trail after approval, then store both in an access-controlled project repository. Preserve the original file, signer certificate, timestamps, and routing history without editing the exported evidence.

Confirm the governing schedule

Apply the project owner’s contract-retention schedule to the executed request because no universal federal period is supplied for this construction form. Confirm requirements in the prime contract, procurement rules, and applicable state or local policy.

Restrict access and document approval

Limit access to procurement, project-management, and authorized contractor personnel. Record the approved substitute, decision-maker, and approval date so later reviewers can connect the signed form with the contract record.

Retention periods for related records

This form has no single federal retention period; apply the project, agency, and record-specific rules that actually govern the request.

01

Project schedule and contract

Apply the project solicitation and contract schedule; no universal federal period is specified.
02

Supporting specifications and exhibits

Retain supporting specifications with the executed request under project policy.
03

Agency approval records

Retain procurement approval records under applicable agency policy.
04

Three years for tax records

Retain tax records separately for three years under IRC §6501(a), when applicable.
05

Six years for HIPAA records

Retain HIPAA records six years under 45 CFR §164.530(j), only when PHI is included.

Risks from an incomplete request

Missing approval

 Approval challenge

Unclear substitution

 Scope dispute

Inconsistent exhibits

 Specification conflict

Late submission

 Procurement rejection
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Troubleshooting the LACCD substitution request

Use these answers to resolve field, routing, evidence, retention, and plan questions before submitting the completed substitution request.

Upload the original LACCD PDF, then inspect every detected field before sending. signNow’s templates and field placement tools can preserve the request’s approval sequence, but the sender remains responsible for checking technical attachments and required project information.

Add each authorized reviewer as a signer and verify the routing order. The Business plan includes legally binding eSignatures, templates, and audit trails; use the plan and authentication controls required by your procurement policy.

A signNow audit trail records signing events, timestamps, and document history. Under ESIGN and UETA, electronic records generally receive legal recognition when intent, consent, attribution, and record retention requirements are satisfied; contract rules may impose additional requirements.

Do not treat signNow storage as the project’s legal retention schedule. Export the completed request and audit trail, then preserve them with the LACCD procurement record under the solicitation, contract, and applicable agency policy.

If the request includes protected health information, use a signNow HIPAA-compliant configuration with a BAA and apply HIPAA’s six-year documentation period under 45 CFR §164.530(j) where applicable.

The Business plan is listed at $8 per user per month with annual billing and includes 100 signature invites per user per year. Business Premium adds bulk send; Enterprise adds advanced signer authentication and integrations.

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