I-9 Form (2013 2026) (2)

Use the I 9 Form 2013 template to simplify high-volume document management.

What Form I-9 is and how it works

Form I-9 is the U.S. Employment Eligibility Verification record that an employer and employee complete to document identity and authorization to work. The employee supplies required personal and eligibility information, while the employer examines acceptable documents and completes the employer section. An authorized representative may perform the document review when permitted. Employers must retain the form for three years after the hire date or one year after termination, whichever is later, under 8 CFR §274a.2(b)(2)(i)(A). signNow can route signatures and preserve an electronic audit trail.

Who benefits from Form I-9 workflows

Employers of different sizes use Form I-9 workflows to collect employment-verification information consistently while controlling access to sensitive identity records.

A small business with one HR administrator can reuse a Form I-9 template, send it to each new hire, and retain the completed record under the federal three-year or one-year rule.
A multi-site healthcare employer can route Form I-9 completion to authorized onboarding staff while restricting identity-document access and preserving an auditable electronic record for later review.
A national construction enterprise can coordinate remote onboarding across job locations, use delegated sending, and connect completed Form I-9 records with controlled HR or cloud-storage workflows.

How Form I-9 works in signNow

The signNow workflow moves Form I-9 from upload through field review, participant routing, signature collection, and controlled record storage.

Upload the form: Upload the Form I-9 PDF into signNow.
Review fields: Auto-detect fields and review required entries.
Route participants: Send the assigned sections to authorized participants.
Store evidence: Complete signatures and retain the audit record.

Use the web app when HR staff prepare Form I-9 templates, assign fields, and monitor completion from a managed desktop workflow.
Use the mobile app when authorized staff need to review or complete Form I-9 records from a supported iOS or Android device.
Use kiosk mode when an employer controls a shared workstation for guided, in-person completion by a new hire.
Use a shareable signing link when an authorized participant must open the assigned Form I-9 without a separate email invitation.

Setting	Recommendation
Authentication method	Email link with SMS verification
Signature type	Typed or drawn electronic signature
Audit trail	Capture timestamps, IP, and action history
Document retention	3 years after hire or 1 year after termination, later date
Encryption	TLS 1.2/1.3 and AES-256

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Prepare the document

Prepare the Form I-9 template and assign employer, employee, and preparer fields.

Send to participants

Deliver assigned sections through signNow email or an approved signing link.

Collect signatures

Complete required entries and signatures before the employer’s onboarding process closes.

Archive the record

Store the completed Form I-9 and audit trail under 8 CFR §274a.2 retention rules.

Risks of mishandling Form I-9

Paperwork violation

$288–$2,861 per Form I-9

Missing evidence

Audit record gaps

Onboarding noncompliance

Late completion

Privacy exposure

Unauthorized disclosure

Protect Form I-9 records after signing

Retain Form I-9 records for the required period, preserve audit evidence, and control access throughout the record’s lifecycle.

Apply the Form I-9 retention rule

Keep each Form I-9 for three years after the employee’s hire date or one year after termination, whichever is later, under 8 CFR §274a.2(b)(2)(i)(A). Apply the rule to every employee record, including electronically completed forms.

Export audit evidence after completion

Export the completed Form I-9 and its audit trail after signing. Preserve signer identity, timestamps, IP information, field history, and the completion certificate so an authorized reviewer can reconstruct the employment-verification transaction.

Limit access to employment records

Restrict Form I-9 access to authorized personnel with a documented business need. Use role-based permissions, protect downloaded files, and avoid sending identity documents through unencrypted email or unmanaged personal storage.

Archive records securely and consistently

Store retained Form I-9 records in a controlled archive with searchable employee identifiers, deletion holds, and documented access reviews. Do not delete a record while an audit, investigation, or legal requirement requires preservation.

Find and fill out the correct 2013 i 9 pdf form

airSlate SignNow helps you fill in and sign documents in minutes, error-free. Choose the correct version of the editable PDF form from the list and get started filling it out.

Versions	Form popularity	Fillable & printable
*2013 USCIS I-9 CNMI [2013-06-27] 2013	4.8 Satisfied (2103 Votes)

Authenticate signer:

Record the signer’s authentication event and identity method.

Timestamp actions:

Capture the exact time of each Form I-9 action.

Hash document:

Hash the completed document for integrity evidence.

Seal record:

Seal the record against unauthorized alterations.

Preserve certificate:

Maintain the completion certificate with document history.

Export audit trail:

Retrieve or export the audit trail for review.

Security controls for Form I-9 workflows

Transport encryption:

TLS 1.2/1.3 in transit

Storage encryption:

AES-256 at rest

Independent assurance:

SOC 2 Type II certified

Security management:

ISO 27001 certified

Privacy safeguards:

GDPR compliant controls

Electronic signature law:

ESIGN and UETA compliant

Complete Form I-9 on mobile devices

signNow mobile apps for iOS and Android support Form I-9 completion, signature collection, and document handling, with camera-based capture for identity documents. Use current supported app versions and operating-system security updates when collecting sensitive employment information.

Mobile apps iOS and Android apps
Offline work Offline signing available
Document capture Camera-based document capture

Mobile workflows can help authorized HR staff prepare Form I-9 records away from a desk, but device management remains important. Require screen locks, restrict local downloads, use approved accounts, and confirm that captured identity documents move into the organization’s controlled archive after completion.

Connect Form I-9 workflows to business systems

Connect Form I-9 workflows with HR, cloud storage, and enterprise systems to route completed employment-verification records into controlled operational processes.

Features	signNow	DocuSign	Adobe Sign	PandaDoc	Dropbox Sign
Annual Business price	$8/user/month, billed annually	Not verified	Not verified	Not verified	Not verified
Free trial period	7 days, no credit card required	Not verified	Not verified	Not verified	Not verified
Bulk send availability	Business Premium includes bulk send	Not verified	Not verified	Not verified	Not verified
Audit trail availability	Included with Business plan	Not verified	Not verified	Not verified	Not verified
HIPAA availability	Compliant with BAA required	Not verified	Not verified	Not verified	Not verified

Privacy pitfalls in Form I-9 workflows

Uploading identity documents into a shared folder can expose personally identifiable information to coworkers without a Form I-9 business need.
Failing to capture electronic-record consent can weaken evidence that the employee agreed to complete and sign Form I-9 electronically.
Granting every HR user download rights increases the risk of unauthorized access to immigration and identity information.
Sending a completed Form I-9 through ordinary email can create uncontrolled copies outside the employer’s retention process.

Form I-9 troubleshooting questions

Resolve Form I-9 workflow questions by separating signNow configuration issues from the employer’s federal completion, retention, and access obligations.

Form I-9 retention is governed by 8 CFR §274a.2(b)(2)(i)(A): keep it three years after the hire date or one year after termination, whichever is later. signNow can store the record and audit trail, but the employer must apply the legal retention rule.

The signNow Business plan includes templates, audit trails, mobile apps, and legally binding eSignatures at $8 per user per month when billed annually. Form I-9 retention obligations remain the employer’s responsibility under 8 CFR §274a.2.

Business Premium adds bulk send and kiosk mode at $15 per user per month billed annually. Kiosk mode can support controlled shared-device completion, but it does not replace employer review of Form I-9 fields or identity-document requirements.

signNow states that its eSignature service complies with ESIGN and UETA. For Form I-9, employers should also preserve the electronic record and reproduce it accurately throughout the required retention period under 8 CFR §274a.2.

If a signer cannot open the assigned document, confirm the email address, resend the invitation, or provide an approved signing link. Keep access restricted because Form I-9 contains sensitive identity and employment-eligibility information.

signNow’s Enterprise plan adds advanced signer authentication at $30 per user per month billed annually. Employers can choose stronger verification for sensitive workflows, while still following Form I-9 completion and retention requirements under federal law.

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