I Certify That This Is A True And Correct Copy Of
Use a I Certify That This Is A True And Correct Copy Of 2015 template to make your document workflow more streamlined.
What this true-copy certification means
This certification states that a provided document is a true and correct copy of an identified original or source record. The signer should compare the copy page by page, identify the source clearly, and sign only when the statement is accurate. In signNow, upload the certification, place signature, date, and identifying fields, then send it to the certifying person. The completed PDF and Audit Trail preserve the signing event. ESIGN and UETA may support electronic signatures, but receiving agencies and state law can impose additional requirements.
Who uses this certification form
Real estate and legal
Property managers and legal teams use the certification for signed lease exhibits, contracts, and client records when recipients need a verified duplicate.
Regulated operations
Healthcare, finance, and government teams use it for controlled copies of consent records, account documents, and agency submissions subject to separate retention rules.
How to complete this certification
Complete the certification in signNow by preparing the document, assigning fields, collecting signatures, and preserving the finished record.
Upload document:
Upload the completed true-copy certification document to signNow. Check fields:
Review detected fields and add missing signature or date fields. Send for signature:
Send the certification to each required signer by email. Complete certification:
Signers review, certify, and complete their assigned fields. Store records:
Download the signed copy and audit trail for your records.
Recommended certification workflow setup
Configure the certification around signer identity, document sensitivity, audit evidence, and the retention rule governing the copied record.
| Setting | Recommendation |
|---|---|
| Authentication method | Email delivery with SMS when sensitive |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Export with the completed certification |
| Document retention | Apply the underlying record rule |
| Encryption | TLS 1.2/1.3 and AES-256 |
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What the signNow audit trail records
The Audit Trail links the true-copy statement to signer activity, timestamps, document handling, and the final completed record.
Authenticate signer:
Capture timestamps:
Track document version:
Seal evidence:
Review activity:
Export records:
Features for true-copy certification
signNow connects document preparation, signer assignment, evidence capture, and storage for certifications that require a traceable completion record.
Document preparation
Upload the certification and source-copy reference, then place signature, date, and recipient fields without recreating the document manually.
Controlled delivery
Send the exact certification to designated signers and track delivery, viewing, and completion from one workflow.
Audit evidence
Capture signer actions, timestamps, and completion details in a signNow Audit Trail for later review.
Signer verification
Use email delivery, SMS authentication, or stronger Enterprise options according to document sensitivity and signer requirements.
Record preservation
Download the signed PDF and supporting audit evidence together for organized record retention.
Reusable template
Use templates when the same true-copy certification structure recurs, while updating the source-document details each time.
Find and fill out the correct i certify that this is a true and correct copy of
airSlate SignNow helps you fill in and sign documents in minutes, error-free. Choose the correct version of the editable PDF form from the list and get started filling it out.
| Versions | Form popularity | Fillable & printable |
|---|---|---|
| *2015 OK Notary Public Guide [2015-12] 2015 | 4.8 Satisfied (5021 Votes) |
Challenges when certifying a true copy
The certified copy may omit a page, attachment, seal, or reverse side that the receiving organization expects to see. A signer may certify a copy without documenting which original, version, or issuing record was compared. Email-only delivery may provide insufficient assurance when the copied record contains sensitive personal or regulated information. The final signed document and audit trail may be stored separately, weakening the evidence chain during review.
Best practices for true-copy certifications
Accuracy depends on matching the certified copy to its source and preserving evidence showing who reviewed and signed the statement.
Identify the source document precisely
Compare every page before signing
Match authentication to document sensitivity
Preserve the certification evidence
Retention periods for signed certifications
Keep the certification according to the underlying record’s rule, because this statement has no universal retention period of its own.
Three years for tax records
Six years for major understatement
Indefinite for fraud or no return
Six years for HIPAA records
State period when applicable
Rules and exclusions to check
State notarization rule
Missing required pages
Agency submission rule
Wills or court orders
Security for certified copies
Transport encryption:
Storage encryption:
Security certification:
Information security:
Electronic signature law:
Health data protection:
Troubleshooting certification workflows
Resolve certification problems by checking the document’s legal requirements, assigned fields, signer authentication, plan limits, and retained evidence.
Business includes legally binding eSignatures, templates, and audit trails. Upload the certification document, place the required fields, and check that your plan’s available signature invites cover the transaction before sending.
Business Premium includes bulk send, while Business does not list bulk send in the provided plan details. For one true-copy certification, send an individual document; use Business Premium when identical copies require multiple recipients.
signNow lists ESIGN and UETA compliance, but legal validity still depends on intent, consent, attribution, and record retention under 15 U.S.C. §§7001 and 7006. Confirm any recipient agency’s separate rules before relying on electronic delivery.
A certification statement does not replace notarization, witnessing, or an agency-required original. ESIGN excludes wills, court orders, family law decrees, and other listed records. Check the receiving authority and applicable state law before using eSignature.
Business includes audit trails; Business Premium adds bulk send and kiosk mode; Enterprise adds advanced signer authentication. Choose the feature set based on the document’s sensitivity and the number of people signing.
The Site License is listed at $1.50 per signature invite and supports unlimited users for organizations processing 1,000 or more documents annually. Subscription plans include 100 signature invites per user yearly, with overage fees.
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