Student Entry Form (2013)

Use a Student Entry Form 2013 template to make your document workflow more streamlined.

Student Entry Form overview

Student Entry Form (2013) is an education document used to collect student information, acknowledgments, and required approvals in an organized record. Because the available form name does not identify an issuing agency, required fields, filing deadline, or legal filing rule, the institution should confirm those details from its approved 2013 template before sending. With signNow, an administrator uploads the PDF, reviews detected fillable fields, assigns students or authorized signers, sends the packet, and retains the completed document with an audit trail. FERPA and institutional policy govern student-record access and disclosure.

Educational institutions

Admissions offices, registrars, and school departments can route the Student Entry Form (2013) to students, guardians, advisors, and authorized administrators while preserving role-specific completion evidence.

Students and families

Students and families can complete enrollment details, acknowledgments, and signatures online when the institution approves electronic completion under its FERPA and consent procedures.

Student Entry Form users

Admissions teams can use a shared signNow template for the Student Entry Form (2013), assign student and guardian roles, and delegate sending while administrators control template access and audit records.
School department coordinators can route the same form to different authorized recipients, preserve signing order, and use signNow’s audit trail to review who completed each assigned field.

How Student Entry Form works

The signNow workflow converts the approved Student Entry Form (2013) into a routed electronic packet, from PDF upload through signed-record preservation.

Upload form: Upload the approved Student Entry Form (2013) PDF to signNow.
Review fields: Review detected fields and add missing student or administrator fields.
Route packet: Assign recipients, signing order, and authentication requirements.
Complete record: Collect signatures and preserve the completed record with its audit trail.

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Quick steps to complete the form

Prepare the Student Entry Form (2013) in signNow by checking fields, assigning recipients, collecting signatures, and preserving the completed record.

Upload document:
Upload the institution-approved PDF to signNow.
Check fields:
Check auto-detected fields and add missing fields.
Assign recipients:
Assign students, guardians, and staff as recipients.
Send packet:
Send the Student Entry Form (2013) for signature.
Store evidence:
Download the signed form and audit trail.

Setting	Recommendation
Authentication method	Email invitation with SMS verification
Signature and encryption	Electronic signature with TLS 1.2 or TLS 1.3
Audit trail	Enable completed-document history
Document retention	Follow institutional FERPA retention policy
User provisioning	Assign controlled student and staff roles

Find and fill out the correct student entry form

airSlate SignNow helps you fill in and sign documents in minutes, error-free. Choose the correct version of the editable PDF form from the list and get started filling it out.

Versions	Form popularity	Fillable & printable
FL SCPS 123(e) 2018	4.8 Satisfied (3887 Votes)
FL SCPS 123(e) 2013	4.6 Satisfied (402 Votes)

Authenticate signer:

Records the authentication event and selected verification method.

Capture timestamp:

Captures date, time, and signer action details.

Hash document:

Associates the completed document with an integrity record.

Seal record:

Preserves completion evidence against later document changes.

Log actions:

Lists views, edits, sends, and signature events.

Export audit trail:

Allows authorized users to retrieve or export evidence.

Platform requirements for Student Entry Form

Complete the Student Entry Form (2013) through signNow using Chrome, Firefox, Safari, or Edge on Windows or macOS. signNow also provides mobile apps for iOS and Android, while encrypted connections use TLS 1.2 or TLS 1.3.

Browsers Chrome, Firefox, Safari, and Edge
Desktop systems Windows and macOS desktops
Mobile apps iOS and Android mobile apps

Institutions should manage supported browsers, operating-system updates, and mobile permissions through their own device policies. For regulated workflows, administrators should separately verify SSO provisioning, API access, certificate requirements, and retention controls before deploying the Student Entry Form (2013) at scale.

Security for Student Entry Form records

Data in transit:

TLS 1.2 and TLS 1.3

Data at rest:

AES-256 encryption at rest

Independent assurance:

SOC 2 Type II certified

Security management:

ISO 27001 certified

Privacy compliance:

GDPR compliant data controls

Electronic signatures:

ESIGN and UETA compliant

Best practices for Student Entry Form

Use these controls to prepare, route, sign, and retain the Student Entry Form (2013) without losing field accuracy or student-record safeguards.

Validate every detected field against the approved form

Upload the institution-approved Student Entry Form (2013) as the source document, then compare every detected field against the original before creating a reusable template. Do not assume an automatically detected field has the correct required status, recipient assignment, or validation rule.

Assign each student packet field to its signer

Use a clear signer order when the Student Entry Form (2013) requires a student, parent, advisor, or administrator. Assign each signature, date, and acknowledgment field to its intended person so one signer cannot complete another participant’s section.

Preserve the completed form and audit evidence together

Export the completed PDF and signNow audit trail together when school policy requires a reproducible record. Store them in an access-controlled repository with a documented retention schedule rather than relying only on an individual sender’s account.

Check age, consent, and FERPA handling requirements

Before sending, confirm whether the student is a minor, whether a parent or guardian must consent, and whether FERPA restrictions apply. Use institutional approval procedures for disclosures, and obtain any required ESIGN consumer disclosure before electronic signing.

Risks when the form is mishandled

Misattribution

Wrong recipient

Consent gap

Missing consent

Incomplete record

Unassigned fields

FERPA exposure

Unauthorized access

Student Entry Form troubleshooting

Resolve field-detection, signer-access, plan, authentication, and student-record compliance questions before sending the Student Entry Form (2013).

How do I make the Student Entry Form (2013) fillable in signNow?

Upload the original PDF in signNow, then review auto-detected fields before sending. If detection misses a field, add a text, date, checkbox, or signature field manually. The Business plan includes templates and audit trails for reviewing the completed Student Entry Form (2013).

A signer can open the email invitation or signing link without a signNow account when the sender allows guest access. If stronger identity evidence is needed, configure SMS authentication or another available signer-authentication option before sending the Student Entry Form (2013).

The Business plan includes audit trails and legally binding eSignatures, while Business Premium adds bulk send. For repeated student packets, use Business Premium only when its bulk-send capability matches your enrollment workflow; otherwise, Business may be sufficient.

For U.S. transactions, ESIGN and UETA generally recognize electronic signatures when intent, consent, attribution, and record retention are established. Consumer-facing workflows may also require the ESIGN disclosure under 15 U.S.C. §7001(c). Confirm school policy and state requirements.

If the completed form contains protected health information, signNow identifies HIPAA compliance as requiring a business associate agreement. FERPA obligations remain with the educational institution, so access, disclosure, and retention policies must be configured separately.

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