Submit Originals Only
Use a Submit Originals Only 2019 template to make your document workflow more streamlined.
Submit Originals Only overview
Submit Originals Only is a document workflow in which the sender provides the original file for completion, signature, and recordkeeping rather than recreating its contents elsewhere. In signNow, upload the original, review automatically detected fillable fields, add signer and date fields, send the document, and retain the completed copy with its audit trail. Electronic-signature validity depends on intent, consent, attribution, and a reproducible record under the federal ESIGN Act and applicable state law, including UETA or New York’s ESRA. Excluded documents still require their legally prescribed process.
How Submit Originals Only works
Complete the original document in signNow by moving from upload and field review to signing, completion, and auditable storage.
Upload original: Upload the original Submit Originals Only document. Place fields: Review detected fields and add signers. Send securely: Send the document through signNow. Archive records: Store the signed copy and audit trail.
Recommended setup for Submit Originals Only
Configure signer authentication, signature capture, audit evidence, retention, and encryption before distributing the original document.
| Setting | Recommendation |
|---|---|
| Authentication method | Email link with SMS OTP |
| Signature type | Typed or drawn eSignature |
| Audit trail | Enable completion certificate export |
| Document retention | Keep records for the applicable rule |
| Encryption | Use TLS 1.2/1.3 and AES-256 at rest |
Inside the Submit Originals Only audit trail
The audit trail records the evidence surrounding completion of the original, helping connect the signer, document, timing, and final record.
Authenticate signer:
Capture timestamp:
Hash document:
Seal evidence:
Record activity:
Retrieve evidence:
Best ROI. Our customers achieve an average 7x ROI within the first six months.
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.
Ways to send and sign the original
- Web app: upload the original Submit Originals Only file, review detected fields, and send it from a desktop browser when preparing a controlled workflow.
- Mobile app: review or sign the document on iOS or Android when a signer is working away from the office or needs phone-based access.
- Kiosk mode: use a shared signing station for supervised, in-person completion when multiple people must access the same controlled document.
- Shareable link: generate a signing link when recipients need access without a separate email invitation, while retaining signNow’s completion record.
Find and fill out the correct submit originals only
airSlate SignNow helps you fill in and sign documents in minutes, error-free. Choose the correct version of the editable PDF form from the list and get started filling it out.
Platform requirements for the original
Submit Originals Only can be prepared in signNow through Chrome, Firefox, Safari, or Edge on Windows and macOS. Signers can use the signNow mobile apps on iOS and Android, subject to their organization’s device and access policies.
Browsers Chrome, Firefox, Safari, and Edge Desktop systems Windows and macOS desktops Mobile apps iOS and Android mobile apps
Organizations handling sensitive originals should manage supported browsers, mobile devices, and user permissions centrally. Confirm that signers can access the document, review the electronic-record disclosure when required, and preserve the completed file with its audit trail rather than relying on a device download alone.
Security for Submit Originals Only
Transport encryption:
Storage encryption:
Security reporting:
Information security:
Health data:
Electronic records:
Risks when submission controls fail
Signer identity
Electronic consent
Incomplete record
Statutory exception
Privacy and disclosure pitfalls
Personal information remains visible in the uploaded original, so limit access before sending and avoid unnecessary shared-link distribution. A signer may complete fields without demonstrating electronic consent, creating a recordkeeping problem under 15 U.S.C. §7001(c). An administrator may grant download access to users who do not need the original or completed document. A retained PDF without its audit trail may weaken evidence connecting the signer’s intent, identity, and actions.
Troubleshooting Submit Originals Only
Resolve document-upload, signer-authentication, plan-limit, consent, and record-retention questions before sending Submit Originals Only through signNow.
Upload the original document to signNow and use its field-detection tools to identify fillable areas. Review every detected field before sending, because the platform cannot determine whether an original requires notarization or in-person delivery.
The signNow Business plan includes templates, audit trails, and legally binding eSignatures at $8/user/month with annual billing. Business Premium adds bulk send at $15/user/month, while Enterprise adds advanced signer authentication at $30/user/month.
For a consumer-facing record, obtain electronic consent and provide the disclosures required by 15 U.S.C. §7001(c). signNow supports an auditable signing workflow, but the sender remains responsible for the required consumer disclosure.
Use signNow’s audit trail to preserve signer identity details, timestamps, actions, and the completed document. ESIGN and UETA focus on intent, consent, attribution, and retaining a reproducible record, not on a particular software vendor.
Business subscriptions include 100 signature invites per user per year; additional invites may incur overage fees. The Site License uses $1.50 per signature invite and is designed for unlimited users with high document volume.
Do not use an electronic signature alone for wills, codicils, testamentary trusts, court orders, or family-law decrees. ESIGN’s exceptions require the applicable paper, notarization, witness, or court procedure instead.
Key performance indicators that demonstrate SignNow's proven track record.
BE READY TO GET MORE
Get this form now!
If you believe that this page should be taken down, please follow our DMCA take-down process.