Scan Image
Use a Scan Image 2019 template to make your document workflow more streamlined.
What Scan Image means in signNow
Scan Image is a scanned document file prepared for electronic completion, signing, and controlled storage. In signNow, upload the image or PDF, review automatically detected fillable fields, add signer and routing information, and send the document for completion. The signer reviews the scanned content, provides an electronic signature, and receives a completed copy. signNow records authentication and signing events in an audit trail. The resulting record can support business evidence when ESIGN and UETA requirements are satisfied.
How Scan Image works in signNow
Upload Scan Image, review detected fields, send it to the required recipient, and preserve the completed document with its audit trail.
Upload file: Upload the Scan Image file to signNow. Detect fields: Auto-detect fillable areas and review each field. Send document: Add recipients and send Scan Image for completion. Store record: Collect signatures and store the completed file.
Recommended Scan Image setup
Use a traceable signing workflow that preserves the scanned document, signer evidence, and retention decision.
| Setting | Recommendation |
|---|---|
| Authentication method | Email verification with SMS OTP |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Export certificate of completion |
| Document retention | 3 years for IRS records (IRC §6501(a)) |
| Encryption | TLS 1.2/1.3 and AES-256 |
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Intuitive UI and API. Sign and send documents from your apps in minutes.
Protect Scan Image signer identity
PKI support:
X.509 certificates:
Two-factor authentication:
SMS OTP:
ID verification:
Signing evidence:
What the Scan Image audit trail records
The audit trail adds evidence around the scanned document rather than changing its underlying content.
Authenticate signer:
Capture timestamp:
Hash document:
Seal record:
Log actions:
Export trail:
Find and fill out the correct scan image
airSlate SignNow helps you fill in and sign documents in minutes, error-free. Choose the correct version of the editable PDF form from the list and get started filling it out.
| Versions | Form popularity | Fillable & printable |
|---|---|---|
| Boston 2020 | 4.8 Satisfied (1869 Votes) | |
| Boston 2019 | 4.7 Satisfied (165 Votes) |
Privacy and disclosure pitfalls
Scanned pages may expose Social Security numbers, addresses, or account data to unintended recipients. A missing electronic-records consent disclosure can weaken consumer-facing delivery under 15 U.S.C. §7001(c). Broad folder permissions can expose completed Scan Image files beyond the intended finance or operations team. Unclear field placement can leave names, dates, or signatures detached from the scanned page.
Legal value of Scan Image records
A completed Scan Image record can support U.S. business evidence when the signer shows intent, consents to electronic records, can be identified, and the record remains reproducible. ESIGN and UETA recognize qualifying electronic signatures, but wills, certain court orders, and family law decrees remain excluded.
Scan Image troubleshooting questions
Resolve the named Scan Image, signer, consent, security, and plan questions before sending a completed document.
Upload the scanned file as a PDF or supported image, then review automatically detected fields. signNow Business includes templates and audit trails; field recognition does not determine whether the underlying Scan Image is legally sufficient.
Check recipient email delivery, spam filtering, and the signing link before resending. Business Premium adds quick invite links and kiosk mode, while Enterprise adds advanced signer authentication for higher-assurance workflows.
For consumer-facing electronic records, provide the ESIGN disclosure, demonstrate electronic access, and explain withdrawal procedures under 15 U.S.C. §7001(c). signNow’s audit trail documents events but does not replace the required disclosure.
signNow encrypts data in transit with TLS 1.2/1.3 and at rest with AES-256. For health information, HIPAA compliance requires a business associate agreement and appropriate administrative safeguards under 45 CFR §164.530.
A scanned signature image is an electronic signature, not necessarily a cryptographic digital signature. Preserve intent, attribution, consent, and reproducibility; signNow audit trails provide supporting evidence for ESIGN and UETA analysis.
Business is listed at $8/user/month with annual billing and includes 100 signature invites per user per year. Business Premium is $15/user/month annually and adds bulk send; Enterprise is $30/user/month annually and adds advanced authentication.
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