Gsa 873A Annual Attendance Record Part Time Employees

Use a GSA 873A Annual Attendance Record Part Time Employees 2020 template to make your document workflow more streamlined.

What this attendance record does

Gsa 873A Annual Attendance Record Part Time Employees is an annual government attendance record used to document attendance information for part-time employees. The completed record connects the employee, covered period, attendance entries, and required review or acknowledgment in one controlled document. A payroll or human resources office can upload the form to signNow, auto-detect fillable fields, assign employee and supervisor fields, send the record for completion, and retain the signed PDF with its Audit Trail. The form does not itself establish a universal federal filing deadline or retention period; apply the agency, employment, contract, and state rules governing the record.

Part-time employees

Part-time employees complete attendance details and acknowledgments for the applicable annual period. Supervisors review the entries, confirm accuracy, and identify corrections before the record moves to payroll or personnel administration.

Payroll and human resources

Payroll and human resources teams use the completed record to organize attendance evidence, connect it with employment documentation, and respond to internal reviews without reconstructing entries from paper timesheets or email threads.

Who benefits from annual attendance records

Organizations with part-time personnel can use this record to collect consistent attendance information, acknowledgments, and completion evidence.

A solo home-care provider can use the record to document each part-time worker’s annual attendance, collect acknowledgments remotely, and keep a searchable completion history for payroll administration.
A regional staffing company can route attendance records to part-time employees and supervisors, standardize fields across locations, and retain completed copies alongside wage and scheduling documentation.
A large government contractor can use reusable templates, controlled permissions, and Audit Trails to coordinate annual attendance confirmations across departments while preserving consistent evidence for internal reviews.

How the attendance workflow works

The signNow workflow keeps preparation, employee completion, review, and record preservation connected to one attendance document.

Upload: Upload the Gsa 873A form
Detect fields: Auto-detect fillable fields
Assign: Assign employee and supervisor recipients
Complete: Send, sign, and preserve evidence

Complete the attendance record online

Use this sequence to prepare, route, complete, and preserve the Gsa 873A Annual Attendance Record Part Time Employees.

Add the form:
Upload form
Mark required fields:
Place fields
Add employee and supervisor:
Assign recipients
Request completion:
Send record
Save signed copy:
Archive evidence

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Use the signNow web app when payroll staff need to upload the attendance record, place fields, review recipients, and monitor completion from a desktop workflow.
Use the signNow mobile app when a supervisor or part-time employee must review and sign the attendance record away from the payroll office.
Use kiosk mode on a managed shared device when several employees complete attendance confirmations at one controlled workplace location.
Use a shareable signing link when the same attendance record template must reach identified employees without creating a separate email invitation for every transaction.

Platform requirements for attendance records

Complete Gsa 873A Annual Attendance Record Part Time Employees through a current browser using TLS 1.2 or 1.3. signNow supports Chrome, Firefox, Safari, and Edge on Windows and macOS, with mobile access on iOS and Android through signNow applications.

Browsers Chrome, Firefox, Safari, Edge
Desktop systems Windows 10+, macOS 12+
Mobile systems iOS 15+, Android 10+

For payroll offices, use managed Windows or macOS devices with current browser updates and reliable internet access. Confirm that pop-ups, cookies, and document downloads are permitted by organizational policy, and test the completed record before distributing it to part-time employees or supervisors.

Connect attendance records to work systems

Connect signNow with payroll, human resources, document storage, and workforce systems to move completed attendance evidence into the organization’s controlled recordkeeping process.

Find and fill out the correct gsa 873a annual attendance record part time employees 2020

airSlate SignNow helps you fill in and sign documents in minutes, error-free. Choose the correct version of the editable PDF form from the list and get started filling it out.

Versions	Form popularity	Fillable & printable
GSA 873A 2020	4.7 Satisfied (129 Votes)
GSA 873A 2019	4.7 Satisfied (132 Votes)
GSA 873A 2018	4.6 Satisfied (117 Votes)
GSA 873A 2017	4.7 Satisfied (141 Votes)
GSA 873A 2016	4.8 Satisfied (204 Votes)
GSA 873A 2015	4.7 Satisfied (134 Votes)

Avoid attendance-record errors

Entering attendance dates or hours from separate schedules can create mismatches between the Gsa 873A record, payroll data, and supervisor knowledge.
Missing employee identifiers, supervisor acknowledgments, or annual-period information can make a completed attendance record difficult to attribute during an internal review.
Sending the record to the wrong employee or using outdated recipient details can expose personnel information and delay required confirmation.
Saving only a signed PDF without its Audit Trail can weaken evidence showing who accessed, completed, and accepted the attendance record.

Authenticate signer:

Confirm the employee’s assigned identity and recipient address before access begins.

Capture timestamps:

Record each access, field action, and signature event with a timestamp.

Protect document integrity:

Preserve the completed document’s integrity through its signing evidence and history.

Review activity:

Use the Audit Trail to review the attendance record’s action sequence.

Export evidence:

Export the signed record and completion evidence for controlled storage.

Control retrieval:

Limit retrieval to authorized payroll, human resources, and supervisory personnel.

Preserve completed attendance records

Retain the signed attendance record, completion evidence, and related payroll documentation under the rule that applies to the employment record.

Apply the retention rule to attendance records

Keep the completed attendance record with the payroll or personnel file and apply the retention rule governing the underlying employment record. FLSA payroll records generally require three years under 29 CFR §516.5; verify whether a longer state or agency schedule applies.

Export the Audit Trail with each record

Export the signNow Audit Trail after completion and retain it with the signed Gsa 873A Annual Attendance Record Part Time Employees. The export should preserve signer identity, timestamps, actions, and the completion certificate so the record can be reviewed without relying on an active account.

Limit access to authorized personnel

Restrict access to attendance records to authorized payroll, human resources, and supervisory personnel. Use role-based permissions, protect downloaded files, and avoid sending completed records through unsecured personal email or storing them on unmanaged devices.

Archive records securely and document disposal

Use a controlled archive with documented deletion dates, encrypted storage, and a recovery process. Before disposal, confirm that no wage investigation, litigation hold, audit, or state recordkeeping rule requires the Gsa 873A record to remain available.

Retention periods for attendance records

The correct retention period depends on how the Gsa 873A record is used and which employment, payroll, contract, or privacy rule governs it.

Three years for payroll records

FLSA payroll records generally fall under the three-year rule in 29 CFR §516.5 when the attendance record supports payroll documentation.

Three years for tax records

Federal tax records generally require three years from filing under IRC §6501(a), subject to longer periods for specified circumstances.

I-9 rule does not control

Employment eligibility records are retained under 8 CFR §274a.2(b)(2)(i)(A), but that rule applies to Form I-9 records, not this attendance form.

Six years for HIPAA records

HIPAA records require six years under 45 CFR §164.530(j), only when the attendance record is part of a covered privacy record.

Longer controlling period

State, agency, contract, or litigation requirements may exceed federal periods; confirm the controlling schedule before deletion.

Prepare the record

Upload the current attendance form, confirm the annual period, and place employee and supervisor fields before sending.

Deliver to signers

Send the assigned document by email or a controlled signing link; no government filing deadline is established by the form name alone.

Collect completion

The employee and reviewer complete their assigned fields according to the employer’s attendance-review schedule; no universal turnaround period is specified.

Complete and archive

Download the signed record and Audit Trail, then archive them under the applicable personnel or payroll retention policy.

Protect attendance-record data

Transport encryption:

TLS 1.2/1.3 in transit

Storage encryption:

AES-256 at rest

Independent assurance:

SOC 2 Type II certified

Security management:

ISO 27001 certified

U.S. eSignature law:

ESIGN and UETA compliant

Protected health information:

HIPAA compliant with BAA

Troubleshoot attendance-record completion

These answers address field detection, delivery, signing evidence, privacy, plan limits, and retention for this attendance record.

Upload the original Gsa 873A Annual Attendance Record Part Time Employees file again and confirm that it opens correctly before field placement. signNow’s document editor can auto-detect fillable fields, but scan quality or unusual layouts may require manual field placement and testing.

Check the recipient email address, resend the invitation, or provide a controlled signing link. The signNow Business plan includes templates, audit trails, and mobile apps; the recipient may not need a separate signNow account to complete the assigned fields.

The Business plan is listed at $8 per user per month with annual billing, and the seven-day free trial requires no credit card. Paid subscription plans include 100 signature invites per user annually; overage fees may apply.

Use signNow’s Audit Trail and completion certificate with the signed record. ESIGN and UETA recognize qualifying electronic signatures when intent, consent, attribution, and record retention or reproduction can be demonstrated under 15 U.S.C. ch. 96 and applicable state law.

For attendance records containing protected health information, verify that the organization has the required HIPAA business associate arrangement. signNow states HIPAA compliance with a BAA requirement; the employer remains responsible for its privacy and access policies.

Export the signed PDF and Audit Trail, restrict access, and apply the retention rule for the underlying employment record. FLSA payroll records generally require three years under 29 CFR §516.5, but a longer agency, state, contract, or litigation requirement may control.

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