Download signNow app
4.7 / 5 rating on

Forms W2 2021

Use a Forms W2 2021 template to make your document workflow more streamlined.

Instrs. for box 13 14 Other d Employee’s social security number e Employee’s name (first, middle initial, last) 15 Statutory employee Deceased Pension plan Legal rep. Deferred compensation f Employee’s address and ZIP code Form 16 State Employer’s state I.D. no. W-2 Wage and Tax Statement 17 State wages, tips, etc. 18 State income tax 2000 Copy A For Social Security Administration—Send this entire page with Form W-3 to the Social Security Administration; photocopies are not...

We are not affiliated with any brand or entity on this form.

How it works

  • Open form follow the instructions

  • Easily sign the form with your finger

  • Send filled & signed form or save

What is the W-2 Form?

The W-2 form, officially known as the Wage and Tax Statement, is a crucial document used in the United States for tax reporting. Employers are required to complete this form for each employee they pay, detailing the wages earned and the taxes withheld throughout the year. The W-2 form serves as a summary of an employee's earnings and tax contributions, making it essential for accurate income tax filing.

How to Obtain the W-2 Form

Employees can obtain their W-2 form from their employer, who is responsible for providing it by January 31 of each year. If an employee does not receive their W-2 form, they should first contact their employer's payroll department. Additionally, employees can access their W-2 forms through online payroll systems if their employer offers this service. In cases where the form is lost, employees can request a duplicate from their employer or use the IRS's Form 4852 as a substitute.

Steps to Complete the W-2 Form

Completing the W-2 form involves several key steps:

  • Gather necessary information, including your Social Security number, employer's identification number, and total earnings for the year.
  • Fill in the employee's information, including name, address, and Social Security number.
  • Input the employer's details, such as name, address, and Employer Identification Number (EIN).
  • Report wages, tips, and other compensation in the appropriate boxes, along with federal income tax withheld.
  • Include state and local tax information if applicable.

After completing the form, ensure all information is accurate to avoid issues with the IRS.

Legal Use of the W-2 Form

The W-2 form is legally required for employers to report wages and taxes withheld to the IRS. It is also essential for employees to accurately report their income when filing their annual tax returns. The form must be filed by the employer with the IRS, and a copy must be provided to the employee. Failure to comply with these requirements can result in penalties for both the employer and the employee.

Key Elements of the W-2 Form

The W-2 form contains several key elements that are important for both employers and employees:

  • Employee Information: Includes the employee's name, address, and Social Security number.
  • Employer Information: Contains the employer's name, address, and Employer Identification Number (EIN).
  • Wages and Tips: Reports total wages, tips, and other compensation earned by the employee.
  • Tax Withholding: Details federal income tax withheld, Social Security tax withheld, and Medicare tax withheld.
  • State and Local Information: Includes state wages and taxes withheld, if applicable.

Filing Deadlines / Important Dates

It is important to be aware of the deadlines associated with the W-2 form:

  • January 31: Employers must provide W-2 forms to employees by this date.
  • February 28: Employers must file W-2 forms with the IRS by this date if filing by mail.
  • March 31: Employers must file W-2 forms electronically with the IRS by this date.

Meeting these deadlines is crucial to ensure compliance and avoid penalties.

Quick guide on how to complete forms w2

Forget about scanning and printing out forms. Use our detailed instructions to fill out and eSign your documents online.

Effortlessly Prepare Forms W2 on Any Device

Digital document management has gained traction among companies and individuals. It serves as an ideal environmentally friendly alternative to conventional printed and signed materials, as you can easily locate the appropriate form and securely keep it online. airSlate SignNow equips you with all the tools necessary to create, modify, and eSign your documents promptly without delays. Manage Forms W2 on any device using airSlate SignNow's Android or iOS applications and enhance any document-focused process today.

The Simplest Method to Modify and eSign Forms W2 with Ease

  1. Locate Forms W2 and click on Get Form to begin.
  2. Utilize the tools we provide to complete your form.
  3. Emphasize pertinent sections of the documents or redact sensitive information with tools specifically provided by airSlate SignNow for that purpose.
  4. Create your eSignature using the Sign tool, which takes just a few seconds and carries the same legal validity as a traditional wet ink signature.
  5. Review the information and press the Done button to save your edits.
  6. Select how you wish to send your form, via email, SMS, or shareable link, or download it to your computer.

Say goodbye to lost or misplaced documents, tedious form searches, or errors that require printing new copies. airSlate SignNow fulfills your document management needs in just a few clicks from any device of your preference. Edit and eSign Forms W2 and ensure outstanding communication at any point in your form preparation journey with airSlate SignNow.

BE READY TO GET MORE

Create this form in 5 minutes or less

Find and fill out the correct forms w2

airSlate SignNow helps you fill in and sign documents in minutes, error-free. Choose the correct version of the editable PDF form from the list and get started filling it out.

VersionsForm popularityFillable & printable
IRS W-2 20234.7 Satisfied (240 Votes)
IRS W-2 20224.8 Satisfied (1533 Votes)
IRS W-2 20214.8 Satisfied (2320 Votes)
IRS W-2 20204.8 Satisfied (1610 Votes)
IRS W-2 20184.8 Satisfied (5601 Votes)
IRS W-2 20174.8 Satisfied (7683 Votes)
Create this form in 5 minutes!

Use professional pre-built templates to fill in and sign documents online faster. Get access to thousands of forms.

How to create an eSignature for the forms w2

Speed up your business’s document workflow by creating the professional online forms and legally-binding electronic signatures.

  • How to create an eSignature for a PDF file in the online mode

    Are you looking for a one-size-fits-all solution to eSign forms w2? airSlate SignNow combines ease of use, affordability and security in one online tool, all without forcing extra ddd on you. All you need is smooth internet connection and a device to work on.

    Follow the step-by-step instructions below to eSign your forms w2:

    1. Select the document you want to sign and click Upload.
    2. Choose My Signature.
    3. Decide on what kind of eSignature to create. There are three variants; a typed, drawn or uploaded signature.
    4. Create your eSignature and click Ok.
    5. Press Done.

    After that, your forms w2 is ready. All you have to do is download it or send it via email. airSlate SignNow makes eSigning easier and more convenient since it offers users a number of extra features like Merge Documents, Add Fields, Invite to Sign, etc. And due to its cross-platform nature, airSlate SignNow can be used on any gadget, personal computer or mobile, irrespective of the OS.

  • How to create an eSignature for a PDF file in Chrome

    Google Chrome’s browser has gained its worldwide popularity due to its number of useful features, extensions and integrations. For instance, browser extensions make it possible to keep all the tools you need a click away. With the collaboration between airSlate SignNow and Chrome, easily find its extension in the Web Store and use it to eSign forms w2 right in your browser.

    The guidelines below will help you create an eSignature for signing forms w2 in Chrome:

    1. Find the extension in the Web Store and push Add.
    2. Log in to your registered account.
    3. Click on the link to the document you want to eSign and select Open in airSlate SignNow.
    4. Use My Signature to create a unique eSignature.
    5. Place it anywhere on the page and click Done.

    Once you’ve finished putting your signature on your forms w2, decide what you want to do after that - save it or share the document with other people. The airSlate SignNow extension offers you a range of features (merging PDFs, adding several signers, etc.) to guarantee a much better signing experience.

  • The best way to create an electronic signature for putting it on PDFs in Gmail

    Due to the fact that many businesses have already gone paperless, the majority of are sent through email. That goes for agreements and contracts, tax forms and almost any other document that requires a signature. The question arises ‘How can I eSign the forms w2 I received right from my Gmail without any third-party platforms? ’ The answer is simple - use the airSlate SignNow Chrome extension.

    Below are five simple steps to get your forms w2 eSigned without leaving your Gmail account:

    1. Go to the Chrome Web Store and add the airSlate SignNow extension to your browser.
    2. Log in to your account.
    3. Open the email you received with the documents that need signing.
    4. Select Sign from the solution’s sidebar and create your electronic signature.
    5. Press Done and your signature is ready. The eSigned file will be attached to the draft email generated by airSlate SignNow’s eSignature tool.

    The sigNow extension was developed to help busy people like you to decrease the stress of putting your signature on legal forms. Begin eSigning forms w2 using our solution and become one of the millions of satisfied clients who’ve previously experienced the benefits of in-mail signing.

  • The way to create an electronic signature straight from your smartphone

    Mobile devices like smartphones and tablets are in fact a ready business alternative to desktop and laptop computers. You can take them everywhere and even use them while on the go as long as you have a stable connection to the internet. Therefore, the airSlate SignNow web application is a must-have for completing and signing forms w2 on the go. In a matter of seconds, receive an electronic document with a legally-binding eSignature.

    Get forms w2 signed right from your smartphone using these six tips:

    1. Type signnow.com in your phone’s browser and log in to your account. If you don’t have an account yet, register.
    2. Search for the document you need to eSign on your device and upload it.
    3. Open the doc and select the page that needs to be signed.
    4. Click on My Signature.
    5. Create your eSignature, and apply it to the page.
    6. Check that everything’s fine and press Done.

    The whole procedure can last a few moments. As a result, you can download the signed forms w2 to your device or share it with other parties involved with a link or by email. Due to its universal nature, airSlate SignNow is compatible with any gadget and any OS. Choose our eSignature solution and leave behind the old days with affordability, security and efficiency.

  • How to generate an eSignature for a PDF file on iOS devices

    If you own an iOS device like an iPhone or iPad, easily create electronic signatures for signing a forms w2 in PDF format. airSlate SignNow has paid close attention to iOS users and developed an application just for them. To find it, go to the AppStore and type airSlate SignNow in the search field.

    To sign a forms w2 right from your iPhone or iPad, just follow these brief guidelines:

    1. Install the airSlate SignNow application on your iOS device.
    2. Create an account using your email or sign in via Google or Facebook.
    3. Upload the PDF you need to eSign. Do that by pulling it from your internal storage or the cloud.
    4. Select the area you want to sign and click Insert Initials or Insert Signature.
    5. Draw your signature or initials, place it in the corresponding field and save the changes.

    After it’s signed it’s up to you on how to export your forms w2: download it to your mobile device, upload it to the cloud or send it to another party via email. The airSlate SignNow application is equally as productive and powerful as the web app is. Get connected to a reliable internet connection and start completing documents with a court-admissible electronic signature within a couple of minutes.

  • The way to create an electronic signature for a PDF document on Android

    Despite iPhones being very popular among mobile users, the market share of Android gadgets is much bigger. Therefore, airSlate SignNow offers a separate application for mobiles working on Android. Easily find the app in the Play Market and install it for eSigning your forms w2.

    In order to add an electronic signature to a forms w2, follow the step-by-step instructions below:

    1. Log in to your airSlate SignNow account. If you haven’t made one yet, you can, through Google or Facebook.
    2. Add the PDF you want to work with using your camera or cloud storage by clicking on the + symbol.
    3. Select the area where you want to insert your eSignature and then draw it in the popup window.
    4. Confirm and place it by clicking on the ✓ symbol and then save the changes.
    5. Download the resulting document.

    If you wish to share the forms w2 with other parties, it is possible to send the file by email. With airSlate SignNow, it is possible to eSign as many files daily as you require at a reasonable cost. Begin automating your eSignature workflows right now.

How to create an eSignature for a PDF file in the online mode

Are you looking for a one-size-fits-all solution to eSign forms w2? airSlate SignNow combines ease of use, affordability and security in one online tool, all without forcing extra ddd on you. All you need is smooth internet connection and a device to work on.

Follow the step-by-step instructions below to eSign your forms w2:

  1. Select the document you want to sign and click Upload.
  2. Choose My Signature.
  3. Decide on what kind of eSignature to create. There are three variants; a typed, drawn or uploaded signature.
  4. Create your eSignature and click Ok.
  5. Press Done.

After that, your forms w2 is ready. All you have to do is download it or send it via email. airSlate SignNow makes eSigning easier and more convenient since it offers users a number of extra features like Merge Documents, Add Fields, Invite to Sign, etc. And due to its cross-platform nature, airSlate SignNow can be used on any gadget, personal computer or mobile, irrespective of the OS.

Related links to Forms W2
About Form W-2, Wage and Tax Statement

Feb 24, 2026 — Important information on employment tax withholding obligations and Form W-2 filing obligations of federal employers with employees who work in the ...Read more

What is a W-2 Form? How to Read It and When to Expect it.

IRS Form W-2, also known as a “Wage and Tax Statement,” reports an employee's income from the prior year and how much tax the employer withheld. Employers send ...Read more

2017 General Instructions for Forms W-2 and W-3

May 2, 2017 — Do not use these forms to report wages subject to U.S. income tax withholding. Instead, use Form W-2 to show U.S. income tax withheld. Treatment ...Read more

People also ask

Here is a list of the most common customer questions. If you can't find an answer to your question, please don't hesitate to reach out to us.

Need help? Contact support

Forms W2 are tax documents that employers must provide to employees, detailing annual wages and the taxes withheld. airSlate SignNow simplifies the process of sending and eSigning Forms W2, ensuring compliance and security. Our platform allows for easy document management and tracking, making tax season stress-free for businesses.

At airSlate SignNow, security is our top priority. We use advanced encryption and secure cloud storage to protect your Forms W2 from unauthorized access. Additionally, our platform complies with industry standards to ensure that all sensitive information is handled safely.

Yes, airSlate SignNow allows you to customize your Forms W2 to meet your specific needs. You can add your company logo, modify fields, and include any additional information necessary for your employees. This customization helps maintain brand consistency while ensuring all required data is captured.

airSlate SignNow offers flexible pricing plans that cater to businesses of all sizes. Our plans include features specifically designed for handling Forms W2, allowing you to choose the best option based on your volume of documents and required functionalities. Visit our pricing page for detailed information.

Absolutely! airSlate SignNow seamlessly integrates with various software solutions, including accounting and HR platforms, to streamline your Forms W2 management. This integration allows for automatic data syncing, reducing manual entry errors and improving overall efficiency.

Yes, airSlate SignNow provides real-time tracking for all your Forms W2. You can easily see when a document is sent, viewed, and signed, helping you stay organized and informed throughout the entire process. This feature enhances transparency and accountability within your team.

Using airSlate SignNow for Forms W2 offers numerous benefits over traditional paper methods. You'll experience faster processing times, reduced printing costs, and improved accuracy with electronic signatures. Additionally, our platform allows for easy access and storage, making it more convenient for both employers and employees.

Get more for Forms W2
Find out other Forms W2

BE READY TO GET MORE

Get this form now!

If you believe that this page should be taken down, please follow our DMCA take-down process.