Probable Cause Declaration
Use a Probable Cause Declaration 2018 template to make your document workflow more streamlined.
What a Probable Cause Declaration does
A Probable Cause Declaration is a written statement explaining the facts supporting a requested investigation, search, seizure, arrest, or other legal action. It is prepared by an authorized person who identifies the relevant events, sources, and factual basis, then signs it for review by the responsible authority or court. The document is not a universal federal form, so required wording, notarization, filing method, and review standards depend on the agency, court, and state involved. signNow can route the completed declaration for electronic signatures and preserve an audit trail, but it does not replace legal review or any required in-person procedure.
Who uses a Probable Cause Declaration
County attorneys and municipal legal departments use a Probable Cause Declaration to document the factual basis for requested investigative or enforcement action. signNow lets authorized staff upload the declaration, assign signature fields, route it to reviewers, and preserve the completed record with its audit trail. Compliance teams, investigators, and regulated organizations use the declaration when multiple reviewers must confirm facts before action proceeds. A reusable signNow template can standardize required statements, while delegated sending and role-based access help keep preparation separate from approval.
Documents used with this declaration
Legal departments
Investigators and county counsel can complete factual declarations, approval memoranda, and supporting statements before submitting a request for legal or administrative action.
Public agencies
Government offices and regulated organizations can route declarations, sworn statements, and review forms through controlled signature workflows with documented approval history.
How to complete the declaration
Prepare the declaration in signNow by uploading the document, checking its fields, routing it to authorized signers, and preserving the completed record.
Upload the form:
Upload the approved Probable Cause Declaration and let signNow detect fillable fields. Check the fields:
Review detected fields and add missing signature, date, or initials fields. Assign recipients:
Assign each declaration field to the correct investigator, reviewer, or signer. Complete and store:
Send the declaration, collect signatures, and download the completed record.
Ways to send and sign the declaration
- Use the signNow web app when an authorized preparer needs to upload the declaration, place fields, assign recipients, and monitor completion from a desktop browser.
- Use the signNow mobile app when an investigator or reviewer must examine and sign the declaration from an iOS or Android device under agency policy.
- Use kiosk mode for supervised, in-person completion when multiple declarants use a controlled workstation and the organization has enabled the relevant signNow plan feature.
- Use a shareable signing link when an approved recipient needs direct access without a separate email invitation, while controlling distribution and recipient permissions.
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Platform requirements for signing
Complete a Probable Cause Declaration through signNow in Chrome, Firefox, Safari, or Edge on Windows or macOS. Signers can also use signNow mobile apps on iOS or Android, subject to the agency’s device and security policy.
Browsers Chrome, Firefox, Safari, Edge Operating systems Windows, macOS, iOS, Android Devices Desktop, tablet, mobile apps
Organizations handling investigative information should use managed Windows, macOS, iOS, or Android devices, enforce account controls, and confirm network access before sending. Enterprise deployments may require API access, SSO provisioning, or stronger authentication configured for the receiving agency’s workflow.
Find and fill out the correct probable cause declaration
airSlate SignNow helps you fill in and sign documents in minutes, error-free. Choose the correct version of the editable PDF form from the list and get started filling it out.
| Versions | Form popularity | Fillable & printable |
|---|---|---|
| CA CRIM 064 2022 | 4.6 Satisfied (98 Votes) | |
| CA CRIM 064 2018 | 4.8 Satisfied (9613 Votes) | |
| CA CRIM 064 2008 | 4.7 Satisfied (387 Votes) |
Recommended declaration workflow setup
Configure the declaration workflow around signer identity, review evidence, agency retention rules, and controlled access to investigative information.
| Setting | Recommendation |
|---|---|
| Authentication method | Two-factor authentication for provisioned users |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Enable completion certificate and activity log |
| Document retention | Follow the receiving agency’s written policy |
| Encryption | TLS 1.2/1.3 and AES-256 protection |
What the audit trail records
A signNow audit trail connects the Probable Cause Declaration to signer activity, document history, and retrievable completion evidence.
Authenticate signer:
Capture timestamps:
Protect document:
Seal record:
Record activity:
Export evidence:
Legal standing of the declaration
An electronic Probable Cause Declaration can carry evidentiary value when the signer demonstrates intent, consents to electronic records, can be attributed to the record, and the record remains accessible and reproducible. ESIGN, 15 U.S.C. chapter 96, and UETA support electronic transactions, but wills, court orders, and certain family-law documents are excluded; agency and state filing rules still control.
Risks from an incomplete declaration
Insufficient facts
Review rejection
Attribution dispute
Filing noncompliance
Challenges when preparing the declaration
The declaration contains factual assertions that require legal or agency review before signature, even when signNow detects the document’s fields. Electronic signing may be technically available but rejected by a court, agency, or state rule requiring notarization or personal filing. Investigative details can be exposed when recipient permissions, shared links, or downloaded copies are not controlled. A signature alone does not prove the declaration’s factual accuracy; supporting records and a documented review path may still be required.
Pricing and features for this workflow
signNow’s verified plan details are shown first; competitor pricing and feature values are marked Not verified when the supplied data does not confirm them.
| Features | signNow | DocuSign | Adobe Sign | PandaDoc | Dropbox Sign |
|---|---|---|---|---|---|
| Starting price | $8/user/month annually | Not verified | Not verified | Not verified | Not verified |
| Free trial | 7 days, no card | Not verified | Not verified | Not verified | Not verified |
| Bulk send | Business Premium included | Not verified | Not verified | Not verified | Not verified |
| Audit trail | Included on Business | Not verified | Not verified | Not verified | Not verified |
| HIPAA compliance | Available with BAA | Not verified | Not verified | Not verified | Not verified |
Probable Cause Declaration troubleshooting
Resolve field, authentication, acceptance, invitation, audit-trail, and electronic-record questions before submitting this declaration.
Upload the original PDF again and confirm that the declaration is not password-protected or corrupted. Business plans provide templates and audit trails; field detection still requires a readable document with identifiable form areas.
A completed declaration may use an electronic signature where ESIGN, 15 U.S.C. chapter 96, and applicable state law recognize it. Confirm the receiving court or agency accepts electronic records before sending; signNow cannot override a local filing rule.
Use SMS OTP or stronger signer authentication when the declaration contains sensitive investigative facts. signNow supports two-factor authentication, while Enterprise adds advanced signer authentication options; select the control required by your agency policy.
The Business plan includes legally binding eSignatures, templates, and audit trails at $8 per user per month with annual billing. It includes 100 signature invites per user yearly; additional invites may incur overage fees.
Open the completed document’s audit trail and retain the signed declaration with its certificate of completion. signNow records actions such as timestamps and signer activity, helping demonstrate attribution and document history under ESIGN and UETA.
Consumer-facing electronic records may require consent disclosures under ESIGN, 15 U.S.C. §7001(c), including paper access and withdrawal procedures. Confirm whether the declarant is acting as a consumer and apply the receiving authority’s disclosure requirements.
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